Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ready Mix Concrete with Anderson Concrete and Decker Construction. The Department of Public Service is the primary user of Ready Mix Concrete. Ready Mix Concrete are used for construction and repair projects throughout the City. The term of the proposed option contracts would be approximately two (2) years, expiring 4/30/2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 8, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007744). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Anderson Concrete, CC#006044 expires 2/1/2020, Items# 1-18, & 20-28; $1.00
Decker Construction, CC#004549 expires 10/25/2019, Items# 17 & 26; $1.00
No bids were received on item#19; this item will be requested through a bid process on an as needed basis.
Total Estimated Annual Expenditure: $250,000.00, Department of Public Service the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that contracts may be in place in time for the construction season.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Ready Mix Concrete with Anderson Concrete and Decker Construction; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Ready Mix Concrete UTC will provide for the purchase of concrete, sand, density fill and expansion joints used for new concrete construction and repairs; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 8, 2018 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Ready Mix Concrete thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Ready Mix Concrete in accordance with Request for Quotation RFQ007744 for a term of approximately two (2) years, expiring April 30, 2020, with the option to renew for one (1) additional year, as follows:
Anderson Concrete, Items# 1-18, & 20-28; $1.00
Decker Construction, Items# 17 & 26; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.