Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contract with Helicopter Minit-Men Inc. in the amount of $640,500.00 for a maintenance and service agreement with regard to the Division of Police’s helicopter fleet, which will facilitate the preventative maintenance and repair of said helicopters. The agreement shall meet the criteria and standards related to aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process.
Bid Information: Formal Bid # SA006017 was opened on October 22, 2015. Only one response was received and that bid was from Helicopter Minit-Men, Inc.
This bidder is a majority business entity.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery.
Formal Bid Section 3.14 allows for an option of three (3) one (1) year renewals, of which this would be the second renewal of the potential three renewals.
Contract Compliance No: CC004181, expires 02-24-2018, the vendor will be contract compliant prior to passage.
Emergency Designation: Emergency legislation is requested so helicopter maintenance can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $640,500.00 from the general fund for a helicopter maintenance contract. Funds totaling $640,500.00 were budgeted in Police's general fund for this expense in 2018. $623,900.00 was budgeted in Police's 2017 general fund budget for this expense, and $566,600 was spent or encumbered. $565,500.00 was budgeted in Police's 2016 general fund budget for this expense, and $360,000 was spent or encumbered. In 2015, the Division spent or encumbered $954,000.00.
Title
To authorize and direct the Director of Public Safety to renew the contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police, to authorize the expenditure of $640,500.00 from the General Fund; and to declare an emergency. ($640,500.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc.; and,
WHEREAS, Helicopter Minit-Men, Inc. was the only bidder on bid # SA006017; and,
WHEREAS, the Division of Police wishes to renew the contract with Helicopter Minit-Men Inc. for the second year as allowed in the original bid; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to renew the contract for the second year with Helicopter Minit-Men, Inc. for helicopter maintenance for the Division of Police.
SECTION 2. That the expenditure of $640,500.00 or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.