Explanation
Background: This legislation will authorize the Director of the Department of Development to enter into contracts with nine contractors to provide maintenance services on City owned property being held in the Land Bank Program and to authorize the expenditure of $550,000.00 from the Land Management Fund. Maintenance services include services to remove trash and debris from structures, clean and abate vacant lots, secure structures, remove graffiti, trim trees, and similar work. The companies responded to an Invitation To Bid, RFQ-007628, and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. A total of eighteen companies responded. The nine companies selected are as follows:
CleanTurn International LLC
BCN Real Estate Holdings LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
IBAR Home Maintenance
Intemperance Preservation and Restoration LLC
WAIVE COMPETITIVE BIDDING: The Department seeks to waive competitive bidding because multiple contracts are to be awarded from one procurement effort and because price was not the only deciding factor in awarding the contracts.
FISCAL IMPACT: Funds for these contracts are allocated from the Land Management Fund ($550,000).
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue ongoing property maintenance activities for the Columbus Land Bank Program.
Title
To authorize the Director of the Department of Development to enter into contracts with nine contractors to provide maintenance services on City owned property being held in the Land Bank; to waive the competitive bidding requirements of Columbus City Code; to authorize an appropriation of $374,000.00 from the Land Management Fund; to authorize the expenditure of $550,000.00 from the Land Management Fund ; and to declare an emergency. ($550,000.00)
Body
WHEREAS, the Department of Development desires to enter into contracts with nine contractors for property maintenance services on City owned property being held in the Land Bank for a total of up to $550,000.00; and
WHEREAS, the following companies:
CleanTurn International LLC
BCN Real Estate Holdings LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
IBAR Home Maintenance
Intemperance Preservation and Restoration LLC
were nine of eighteen companies who responded to a Request for Proposals (RFQ-007628) and were selected by an evaluation committee as the best proposals based on prior experience, resources and qualifications; and
WHEREAS, it is in the City’s best interest to waive the competitive bidding in Columbus City Code Chapter 329 in order to establish contracts with multiple companies; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into contract with these companies to continue to provide uninterrupted property maintenance services, such as boarding to code and securing structures, including installation of hasps, locks and hinges on entry doors, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into contracts with the following companies to perform property maintenance services on City owned property being held in the Land Bank:
CleanTurn International LLC
BCN Real Estate Holdings LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
IBAR Home Maintenance
Intemperance Preservation and Restoration LLC
SECTION 2. That City Council has determined that it is in the best interest of the City to waive the competitive bidding requirements of Chapter 329 of Columbus City Code to enter into the contracts listed in Section 1.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018 the sum of $374,000 is appropriated in Land Management Fund, Fund 2206 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That for the purpose stated in Section 1, the expenditure of $550,000.00, or so much therefore as may be necessary, is hereby authorized in Fund 2206 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.