Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service, to enter into a software maintenance and support contract with Accela, Inc., for the period April 1, 2018 to March 31, 2019, in the amount of $356,197.62. The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, passed October 22, 2001. The total cost of this contract is $356,197.62, which includes $351,752.78 for existing standard and silver maintenance and support for 711,975 licenses; $2,382.87 for additional Land Management maintenance and support- silver for 5 licenses (term period 5/16/2018 -3/31/2019; and $2,061.97 for additional GIS maintenance and support-silver for 7 licenses (term period 11/20/2018 -3/31/2019. The most recent contract was authorized by ordinance 0961-2017, passed May 1, 2017 through PO062061.
The contract supports the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance and support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to: the Department of Development, the Department of Public Utilities, and transportation divisions in the Public Service Department. These maintenance and support services include technical assistance, support, upgrades, and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability t...
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