Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Armored Car Services. The City Treasurer oversees the use of this contract by multiple agencies to transfer cash and checks both between the Treasurer's Office and to banking institutions. The term of the proposed option contract would be approximately three years, expiring March 31, 2021, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal proposals on November 16, 2017.
The Purchasing Office advertised and solicited proposals in accordance with the relevant provisions of Section 329 relating to Requests for Proposals (RFQ007202). One response was received.
An evaluation committee consisting of one representative from Recreation and Parks, one from Office of Diversity and Inclusion, one from Treasurer’s Office, one from Parking Violations and one from Municipal Courts scored the written proposal submitted by the offeror. The offeror made a presentation and submitted their initial pricing proposal in compliance with Columbus City Code Chapter 329. After review of the committee members' work the Director of Finance and Management authorized final negotiations and recommends the acceptance of the proposal submitted by Dunbar Armored, Inc.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to Dunbar Armored, Inc., CC#009003 expires 11/15/19, negotiated contract $1.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because negotiations took longer than anticipated and the current contract will expire March 31, 2018.
FISCAL IMP...
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