Explanation
BACKGROUND: This ordinance authorizes the expenditure of $100,000.00 within the General Fund for membership dues and subscriptions for various organizations. The city maintains memberships with various national, state, and regional organizations. This ordinance authorizes the establishment of contracts, purchase orders and subsequent payments to various organizations including, but not limited to:
National League of Cities
Ohio Municipal League
U.S. Conference of Mayors
Hannah News Service
Government Finance Officers' Association
Central Ohio Organization of Public Purchasers
National Institute of Governmental Purchasing
As a member of these organizations, the City of Columbus receives many benefits including, but not limited to seminars, publications, and access to a nationwide pool of municipal leaders who share similar challenges, concerns, and initiatives.
Emergency action is requested such that these important memberships can continue without interruption, as they are year-long subscriptions and memberships.
FISCAL IMPACT: This ordinance authorizes an expenditure of $100,000.00 with various organizations for citywide membership dues and subscriptions. The Financial Management Division budgeted $115,000.00 in the 2018 General Fund Budget for these expenditures. In 2017, $115,000.00 was expended for these membership dues and subscriptions.
Title
To authorize and direct the Director of Finance and Management to establish purchase orders for the payment of annual membership dues and subscriptions for various organizations; to authorize the expenditure of $100,000.00 from the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, it is in the best interest of the city to maintain memberships in the National League of Cities, the Ohio Municipal League, the U.S. Conference of Mayors, Hannah News Service, the Government Finance Officers' Association, the Central Ohio Organization of Public Purchasers, the National Institute of Governmental Purchasing, and other organizations; and
WHEREAS, to maintain these memberships and subscriptions, the City of Columbus must pay various dues, subscriptions, and/or membership fees; and
WHEREAS, it is necessary to authorize the expenditure of $100,000 from the Financial Management Division General Fund for citywide membership/subscription dues; and
WHEREAS, funds are budgeted within the Department of Finance and Management, Division of Financial Management, General Fund budget for these citywide memberships; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Financial Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish contracts and purchase orders for the payment of membership dues/fees related to various professional organizations so these useful memberships may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish contracts and purchase orders for membership dues and/or subscriptions with the National League of Cities, the Ohio Municipal League, the U.S. Conference of Mayors, Hannah News Service, the Government Finance Officers' Association, the Central Ohio Organization of Public Purchasers, the National Institute of Governmental Purchasing, and other organizations.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized in Fund 1000, Subfund 100010 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance:
See Attached File: Ord 0731-2018 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.