Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Asphalt Concretes with Kokosing Materials Inc., Apple Smith Corp., Hei-Way LLC., and Shelly & Sands Inc. The Department of Public Service is the primary user for Asphalt Concretes. Asphalt Concretes are used for construction and repair projects throughout the City. The term of the proposed option contracts would be approximately three (3) years, expiring 4/30/2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 1, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007826). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Kokosing Materials Inc., CC# 004546 expires 2/27/2020, Items#1, 2, 4, 7-10; $1.00
Apple Smith Corp., CC# 004595 expires 1/31/2020, Items# 1-10; $1.00
Hei-Way LLC, CC#020573 expires 2/27/2020, Items# 8 & 9; $1.00
Shelly & Sands Inc., CC#006043 expires 3/1/2020, Items# 1, 2, 4, 10; $1.00
Total Estimated Annual Expenditure: $600,000.00, Department of Public Service the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance since the current contracts will expire April 30, 2018.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations ...
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