Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with R.W. Setterlin Building Co. for the Jackson Pike Waste Water Treatment Plant Generator Building HVAC System Replacement, CIP 650260-102011. Jackson Pike Generator Building HVAC System Replacement will replace aged HVAC equipment that is beyond its service life. The unit being replaced is being relocated from the rooftop to on grade, in advance of a roofing project for the same building.
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 280 days from the date that a Notice to Proceed (NTP) is given by the City.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received two (2) bids on February 7, 2018 from:
|
Vendor Name |
Compliance No. |
EXP: Date |
Type |
City |
State |
|
General Temperature Control, Inc. |
31-1201236 |
4/6/2018 |
MAJ |
Amanda |
OH |
|
R. W. Setterlin Co. |
31-0836188 |
2/24/2019 |
MAJ |
Columbus |
OH |
EMERGENCY DESIGNATION: Emergency action is not requested at this time.
CONTRACT COMPLIANCE NO: 31-0836188 | MAJ | 2/24/2019 | DAX #004372
ECONOMIC / ENVIRONMENTAL IMPACT: Updating to a new HVAC unit will provide better efficiency, reduced heating cost, and prevent negative impacts from failure of the current units. Relocating it to grade will remove roof penetrations in advance of the upcoming roofing project.
FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of $490,359.60 from the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with R.W. Setterlin Co. for the Jackson Pike Waste Water Treatment Plant Generator Building HVAC System Replacement Project; to authorize the transfer within and expenditure of up to $490,359.60 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2017 Capital Improvements Budget. ($490,359.60)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the subject services and received two (2) bids for the Jackson Pike Waste Water Treatment Plant Generator Building HVAC System Replacement Project, CIP 650260-102011; and
WHEREAS, it was determined that R. W. Setterlin Co. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer of $490,359.60 within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $490,359.60 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with R. W. Setterlin Co. for the Jackson Pike Waste Water Treatment Plant Generator Building HVAC System Replacement Project, CIP 650260-102011, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with R. W. Setterlin Co., 560 Harmon Avenue, Columbus, Ohio 43223, Jackson Pike Waste Water Treatment Plant Generator Building HVAC System Replacement Project, CIP 650260-102011, in the amount of $490,359.60; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $490,359.60 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $490,359.60 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6109 | P650375-100002 | Compost Facility Odor Control Improvements | $834,687 | $344,327 | (-$490,360)
6109 | P650260-102011 | Jackson Pike Generator Bldg. HVAC Project | $0 | $490,360 | (+$490,360)
SECTION 5. That the said firm, R. W. Setterlin Co, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.