Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with Stantec Consulting Services, Inc. for the Near North & East Large Diameter Assessment Project, CIP 650725-100014. The scope of work for this modification will include the subsequent investigations required in order to obtain additional data for the project plans, the completion of the construction drawings, bidding of the work, engineering services during construction, and completion of record plan drawings once construction is completed.
1.1 Amount of additional funds to be expended: $796,824.77
Original Contract $1,099,389.44
Proposed Modification No.1 (current) 796,824.77
CURRENT PROPOSED TOTAL $1,896,214.21
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification.
1.3. Reason other procurement processes are not used:
This is a scope change to an existing contract.
1.4. How cost of modification was determined:
The costs were determined through negotiations with the consultant (Stantec) based on the scope of services required.
2. THE PROJECT TIMELINE: It is anticipated that expiration date of this agreement is June 2020, which is approximately 27 months.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE No.: 11-2167170 | MAJ | Exp. 09/07/2019 | Vendor # 000462
5. ENVIRONMENTAL IMPACT: This project will extend the remaining useful life of the most critical sewers within the City by making necessary repairs. It will also lower operation and maintenance costs by increasing the pipe flow efficiency. It will also reduce the risk of collapse which could cause SSO (sewer system overflows) to adjacent water ways or WIB's (water in basements).
6. FISCAL IMPACT: This ordinance authorizes the transfer within of $546,824.77; the expenditure of up to $796,824.77 from the Sanitary Sewer Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and an amendment to the 2017 Capital Improvements Budget to establish sufficient budget authority.
Title
To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with Stantec Consulting Services, Inc. for the Near North and East Large Diameter Assessment Project; to authorize the transfer within of $546,824.77 and the expenditure of up to $796,824.77 from the Sanitary Sewer Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2017 Capital Improvements Budget. ($796,824.77)
Body
WHEREAS, the original contract, PO007772, was authorized by Ordinance 2862-2015, passed January 11, 2016, executed by the Director April 20, 2016; approved the City Attorney April 20, 2016; and certified by the Auditor on April 26, 2016; and
WHEREAS, scope of work for this modification will include the subsequent investigations required in order to obtain additional data for the project plans, the completion of the construction drawings, bidding of the work, engineering services during construction, and completion of record plan drawings once construction is completed; and
WHEREAS, this project will extend the remaining useful life of the most critical sewers within the City by making necessary repairs; and
WHEREAS, it is necessary to authorize the transfer within of $546,824.77 from the Sanitary Sewer Sanitary Sewer General Obligation (G.O.) Bond Fund 6109 and the expenditure of up to $796,824.77 from the said fund; and
WHEREAS, it is necessary to amend the 2017 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify (Mod #1) and increase an existing engineering agreement with Stantec Consulting Services, Inc. for the Near North & East Large Diameter Assessment Project, CIP 650725-100014, at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #1) and increase an existing engineering agreement with Stantec Consulting Services, Inc., 1500 Lakeshore Drive, Suite 100, Columbus, Ohio 43215, for the Near North & East Large Diameter Assessment Project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $546,824.77 from the Sanitary Sewer G.O. Bond Fund 6109, into the Near North & East Large Diameter Assessment Project, CIP 650725-100014, at such time as deemed necessary by the Auditor, or so much thereof as may be necessary per the accounting codes attached to this ordinance.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $796,824.77 from the Sanitary Sewer G.O. Bond Fund, Fund 6109 per the accounting codes attached to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650033-100000 | Big Walnut Sanitary Trunk Extension | $0 | $3,768,592 | +$ 3,768,592 (authority to match cash due to cancellation)
6109 | 650033-100000 | Big Walnut Sanitary Trunk Extension| $3,768,592 | $3,221,767 | (-$546,825)
6109 | 650725-100014 | Near North & East Large Diameter Assessment | $0 | $546,825 | (+$546,825)
SECTION 5. That the said firm, Stantec Consulting Services, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.