Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with 2K General for the repair and small-scale renovation of city facilities under the purview of the Facilities Management Division.
The original contract with 2K General was formally bid through SA005402. This contract was bid with four (4) one-year annual renewal options. This ordinance seeks authority to exercise the fourth (4th) and final one-year renewal provision provided for within the initial contract. The Department of Finance and Management is pleased with the services provided by this vendor and requests approval to extend the contract per the original terms of the agreement. Prices already established in the contract were used to determine the cost of this modification.
The Facilities Management Division is responsible for maintaining over eighty (80) city buildings. There is a multitude of small capital projects such as concrete renovations, carpentry, masonry and similar renovations that are necessary for the general upkeep and functionality of city facilities. These funds will be used for similar type projects for all city-owned facilities under the purview of the Facilities Management Division.
2K General Company Contract Compliance No. 31-1653018, expiration date March 13, 2019
Fiscal Impact: This ordinance authorizes an expenditure of $595,000.00 collectively from the Construction Management Capital Improvement Fund and the Public Safety Voted Bond Fund for the repair and small-scale renovation of city facilities under the purview of the Facilities Management. The Department of Finance and Management budgeted $500,000.00 in the Construction Management Capital Improvement Fund. The Department of Public Safety has budgeted for and is providing $95,000.00 from the Public Safety Voted Bond Fund for this contract renewal. In 2017, the Facilities Management Division expended $420,000.00 for these services.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with 2K General Company for the renovation of city facilities; to authorize the expenditure of $500,000.00 from the Construction Management Capital Improvement Fund; and to authorize the expenditure of $95,000.00 from the Public Safety Voted Fund. ($595,000.00)
Body
WHEREAS, the original contract was bid and awarded to 2K General pursuant to formal bid SA005402, with four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to renew this contract for the renovation of city facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to exercise the fourth (4th) and final one-year renewal provision provided for within this contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Director of Finance and Management to renew a contract with 2K General for the renovation of city facilities; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with 2K General for renovation and service of man doors and gate systems for city facilities.
SECTION 2. That the expenditure of $500,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $95,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.