Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management, Division of Traffic Management, Division of Design and Construction and Division of Refuse Collection have a need for building maintenance and repair services not covered by the city facilities department. The Public Service Department does not have the personnel able to fulfill all building maintenance needs. The Department has determined the most cost effective means to obtain these services is to use existing State Term Schedules (STS) available through the State of Ohio Office of Procurement.
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for building maintenance services from Debra Kuempel using State of Ohio, State Term Schedules (STS) contract number MMA7533,expiration date 11/30/2020. This ordinance also authorizes the Director of Public Service to enter into a contract with Debra Kuempel Inc., utilizing afore mentioned STS contract, to authorize the expenditure of $300,000.00 from the Street Construction Maintenance and Repair Fund (2265), Public Inspection Fund (5518), Private Inspection Fund (2241) and the General Fund (1000) for this purpose and to declare an emergency.
Ordinance 0582-1987 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
2. CONTRACT COMPLIANCE
The contract compliance number for Debra Kuempel is 31-1615931, which expires June 27, 2019.
3. FISCAL IMPACT
The requested funds are budgeted and available for this purpose.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to maintain a safety and comfortable working environment at Public Service facilities.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for building maintenance services from Debra Kuempel using a State of Ohio, State Term Schedules (STS); to authorize the Director of Public Service to enter into contract with Debra Kuempel using a State of Ohio, State Term Schedules; to authorized the expenditure of $300,000.00 from the Street Construction Maintenance and Repair Fund (2265), Public Inspection Fund (5518), Private Inspection Fund (2241) and the General Fund (1000); and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, Division of Traffic Management, Division of Design and Construction and Division of Refuse Collection have a need for building maintenance and repair services not covered by the city facilities department; and
WHEREAS, the Department does not have the personnel able to fulfill all building maintenance needs; and
WHEREAS, there is a State of Ohio, State Term Schedule (STS) contract with Debra Kuempel for said services and the City was previously authorized to participate in these contracts via Ord. No. 0582-1987; and
WHEREAS, funds are budgeted and available for this purpose in the Street Construction Maintenance and Repair fund, Public Inspection fund, Private Inspection Fund and the General Fund; and
WHEREAS, it is also necessary for the Director of Public Service to enter into contract utilizing State of Ohio, State Term Schedules (STS) with Debra Kuempel; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Debra Kuempel., thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Public Service, be and is hereby authorized to establish purchase orders with Debra Keumpel, utilizing State of Ohio, State Term Schedule (STS) contract number MMA7533 with an expiration date of 11/30/2020, pursuant to ordinance number 0582-1987, at a total cost of $300,000.00.
SECTION 2. That the Director of Public Service is authorized to enter into a contract with Debra Keumpel for the purchase of building maintenance services using a State of Ohio, State Term Schedule.
SECTION 3. That the expenditure of $300,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street Construction Maintenance and Repair Fund, Public Inspection Fund, Private Inspection Fund and General Fund as per the account codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.