Explanation
1. BACKGROUND
This legislation authorizes the Chief Innovation Officer to enter into a professional services contract with Michael Baker International, hereafter referenced as Michael Baker, through the City’s Request for Proposal process in an amount of up to $2,125,000.00 for the provision of various program management and support services related to the Smart City Challenge. Ordinance Number 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, Smart City Challenge, Paul G Allen Family Foundation contracts, documents, and projects.
The Smart City Challenge is a U.S. Department of Transportation (USDOT) grant program seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future.” In 2016, the City of Columbus, acting through the Department of Public Service, applied for and won the Smart City Challenge, receiving a $40 million dollar grant from USDOT and a $10 million grant from the Paul G. Allen Family Foundation (Vulcan).
Some aspects of the Smart City Challenge will be performed by an internal, interdepartmental City team coordinated through the Smart Columbus Program Management Office (PMO). The intent of the Smart City Challenge - Professional Support Services project is to provide the PMO with additional resources needed to perform various systems engineering and administrative project and program management services.
To that end, the Department of Public Service, Office of Support Services, on behalf of the PMO, solicited Requests for Proposals (RFP) for the Smart City Challenge - Professional Support Services project, which was advertised on the City’s Vendor Services website and the Bonfire website from February 8, 2018, to February 22, 2018. The PMO received three proposals. Two proposals were deemed responsive and were fully evaluated when the Consultant Selection Committee met on March 5, 2018. The responsive responding firms were:
|
Company Name |
City/State |
Maj/MBE/MBR/F1/AS1/PHC |
|
Michael Baker International |
Columbus, OH |
MAJ |
|
WayCare, LTD. |
Columbus, OH |
Not Registered |
Michael Baker received the highest score given by the Consultant Selection Committee and will be awarded the Smart City Challenge - Professional Support Services contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker.
2. CONTRACT COMPLIANCE
The contract compliance number for Michael Baker is CC001926, which expires on December 7, 2019.
3. FISCAL IMPACT
This is a reimbursable budgeted expense in Fund 7768 (Smart City Grant Fund), Grant G591610 (USDOT Grant - Smart City).
4. EMERGENCY DESIGNATION
Emergency action is requested in that it is immediately necessary to authorize the Chief Innovation Officer to execute a contract with Michael Baker authorizing the encumbrance and expenditure of requisite engineering and design funding so as to prevent unnecessary delays in the Smart City Challenge deployment schedule.
Title
To authorize the appropriation of funds in the Smart City Grant Fund; to authorize the Chief Innovation Officer to execute a professional services contract with Michael Baker International relative to the Smart City Challenge - Professional Support Services project; to authorize the expenditure of up to $2,125,000.00 from the Smart City Grant Fund; and to declare an emergency. ($2,125,000.00)
Body
WHEREAS, on December 7, 2015, the U.S. Department of Transportation (USDOT) announced the Smart City Challenge, a collaborative effort by the USDOT and Vulcan seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future”; and
WHEREAS, on June 23, 2016, the City of Columbus bested six other finalists to be named the winner of the Smart City Challenge; and
WHEREAS, there is a need to enter into a professional services contract to provide the Smart Columbus Program Management Office (PMO) with additional resources necessary to accomplish the objectives of the Smart City Challenge; and
WHEREAS, Ordinance Number 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, Smart City Challenge, Paul G Allen Family Foundation contracts, documents, and projects; and
WHEREAS, the Department of Public Service, Office of Support Services, on behalf of the PMO, solicited Requests for Proposals for the Smart City Challenge - Professional Support Services project for this purpose; and
WHEREAS, the Consultant Selection Committee evaluated proposals and selected Michael Baker International on the basis the firm submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a professional services contract with Michael Baker for the provision of various systems engineering and project and program management services in the amount of up to $2,125,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Smart Columbus PMO in that it is immediately necessary to authorize the Chief Innovation Officer to execute a contract with Michael Baker authorizing the encumbrance and expenditure of requisite funding so as to prevent unnecessary delays in the Smart City Challenge deployment schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $2,125,000.00 is appropriated in Fund 7768 (Smart City Grant Fund), Dept-Div 5912 (Division of Design and Construction), Grant G591610 (USDOT Grant - Smart City), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the City’s Chief Innovation Officer, on behalf of the Department of Public Service, be and is hereby authorized to execute a contract with Michael Baker, 250 West Street, Suite 420, Columbus, Ohio 43215, in an amount of up to $2,125,000.00 related to the Smart City Challenge - Professional Support Services project.
SECTION 3. That the expenditure of $2,125,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7768 (Smart City Grant Fund), Dept-Div 5912 (Division of Design and Construction), Grant G591610 (2016 USDOT Smart City Award), in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Chief Innovation Officer administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.