Explanation
1. BACKGROUND
This ordinance authorizes the Chief Innovation Officer to enter into contract with ProLine Electric through the City’s construction bid process for the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure PID 105946 project and to provide payment for construction, construction administration and inspection services. Ordinance 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer, or the Chief Innovation Officer's designee, for all past, present and future Smart Columbus, Smart City Challenge, and Paul G. Allen Family Foundation contracts, documents, and projects.
Ordinance 1863-2016 authorized the Director of Public Service to sign agreements with the United States Department of Transportation (USDOT), the Paul G. Allen Family Foundation (Vulcan), or others in connection with the award of the Smart City Challenge grant, the expenditure of those grant funds through additional council action, if needed, and the return of unused Smart City Challenge grant funds if any should remain at the end of the grant. This legislation also authorized the Director of Public Service to enter into agreements with organizations or individuals to accept contributions of materials, services, equipment, grants, or other type of assistance related to the Smart City Challenge, to administer the contributions according to the terms and conditions of the agreements, and authorizes the return of any contributions if required at the end of the term of the agreement. One such contribution to the Smart City Challenge project was made by the Mid-Ohio Regional Planning Commission (MORPC), which has made available $600,000.00 in Federal funds provided to MORPC by the Ohio Department of Transportation (ODOT) for use in the construction of charging stations for electric vehicles.
The Smart City Challenge Vulcan Charging and Decarbonization (FRA Smart Electric Vehicle Infrastructure) contract was bid to construct charging stations at three locations to be funded with the MORPC contribution. The project includes installation of up to sixty electric vehicle charging stations, a new feeder, transformer, and electric panel at 141 North Front Street; installation of sixteen electric vehicle charging stations, a new feeder, transformer, and electric panel at 1355 McKinley Avenue; and installation of twenty electric vehicle charging stations, a new utility transformer, an electric panel, and feeders at 3639 Parsons Avenue.
The estimated Notice to Proceed date is April 25, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on February 16, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
ProLine Electric Inc. |
$493,765.80 |
Lancaster, OH |
Majority |
|
The Superior Group |
$649,585.84 |
Columbus, OH |
Majority |
|
Jess Howard Electric Company |
$685,089.71 |
Blacklick, OH |
Majority |
|
ABM Electrical Power Solutions $689,822.00 |
Columbus, OH |
Majority |
|
|
Complete General Construction |
$801,201.50 |
Columbus, OH |
Majority |
|
Oscar W Larson Company |
$940,601.86 |
Clarkston, MI |
Majority |
Award is to be made to ProLine Electric as the lowest responsive and responsible and best bidder for their bid of $493,765.80. The amount of construction administration and inspection services will be $24,688.29. The total legislated amount is $518,454.09.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ProLine Electric.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for ProLine Electric is CC005491 and expires 2/22/19.
3. Pre-Qualification Status
Funding for this project is provided by ODOT through MORPC. The ODOT grant terms do not allow the City’s prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
ODOT has made Federal funds available for this project through MORPC in an amount up to $600,000.00. This is a reimbursable budgeted expense in Fund 7768 (Smart City Grant Fund), Project G591800 (SMART City Electric Vehicle Infrastructure).
5. EMERGENCY DESIGNATION
Emergency action is requested to provide for the timely expenditure of grant funds for the installation of chargers and components in accordance with timelines and the terms and conditions of the Paul G. Allen Family Foundation (Vulcan) Phase II Grant Agreement.
Title
To authorize the acceptance of grant funds from Mid Ohio Regional Planning Commission and the appropriation of funds within the Smart City Grant Fund; to authorize the Chief Innovation Officer to enter into contract with ProLine Electric for the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure project; to authorize the expenditure of up to $518,454.09 for the project; and to declare an emergency. ($518,454.09)
Body
WHEREAS, Ordinance Number 1863-2016 authorized the Director of Public Service to enter into agreements with organizations or individuals to accept contributions of materials, services, equipment, grants, or other type of assistance related to the Smart City Challenge, and to administer the contributions according to the terms and conditions of the agreements; and
WHEREAS, Ordinance Number 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer, or the Chief Innovation Officer's designee, for all past, present and future Smart Columbus, Smart City Challenge, and Paul G Allen Family Foundation contracts, documents, and projects; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) has made available for the Smart City Challenge project $600,000.00 in Federal funds provided to MORPC by the Ohio Department of Transportation (ODOT) for use in the construction of charging stations for electric vehicles and this legislation authorizes the acceptance of said funds; and
WHEREAS, the Department of Public Service is engaged in the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure PID 105946 project to construct charging stations for electric vehicles; and
WHEREAS, the Department of Public Service requires funding to be available for the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure PID 105946 project for construction expense along with construction administration and inspection services; and
WHEREAS, ProLine Electric will be awarded the contract for the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure PID 105946 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize a contract with ProLine Electric and install the charging stations and components to meet timelines and terms and conditions established in the Paul G. Allen Family Foundation (Vulcan) grant agreement, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the acceptance of grant funds from Mid Ohio Regional Planning Commission and that from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $518,454.09 is appropriated in Fund 7768 (Smart City Grant Fund), Dept-Div 5912 (Division of Design and Construction), Project G591800 (SMART City Electric Vehicle Infrastructure), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the City’s Chief Innovation Officer, on behalf of the Department of Public Service, be and is hereby authorized to enter into contract with ProLine Electric, 301 Cedar Hill Rd., Lancaster, Ohio, 43130, in an amount of up to $493,765.80 for the Smart City Challenge Vulcan Charging and Decarbonization FRA Smart Electric Vehicle Infrastructure PID 105946 project in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $24,688.29.
SECTION 3. That the expenditure of $518,454.09, or so much thereof as may be needed, is hereby authorized in Fund 7768 (Smart City Grant Fund), Dept-Div 5912 (Division of Design and Construction), Project G591800 (SMART City Electric Vehicle Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That, the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.