Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Roberts Service Group, Inc. for electrical repair and renovation services for city facilities under the purview of the Facilities Management Division. This contract was formally bid through Vendor Services (RFQ007934), and awarded on March 1, 2018.
Formal bid requests were solicited by the City of Columbus via the Vendor Services website via RFQ007934, due March 1, 2018. The city received two responses as listed.
Company City ASN/FBE/MBE/Majority
Roberts Service Group, Inc. Columbus FBE
Capital City Electric Columbus Majority
Roberts Service Group, Inc. was deemed the lowest, responsive, and responsible bidder.
Emergency action is requested so that a new electrical repair and renovation service provider can be contracted with immediately, as the previous service provider is no longer in operation.
Roberts Service Group, Inc. Contract Compliance No. 31-0858835, expiration date March 8, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $76,000.00 collectively from the General Fund and the Public Safety Voted Bond Fund with Roberts Service Group, Inc. for electrical system repair and renovation services for city facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $30,000.00 in the General Fund Budget. The Department of Public Safety has budgeted for and is providing $46,000.00 from the Public Safety Voted Bond Fund for this contract.
Title
To authorize the Finance and Management Director to enter into contract with Roberts Service Group, Inc. for electrical system repair, replacement, and renovation services for city facilities; to authorize the expenditure of $30,000.00 from the General Fund; to authorize the expenditure of $46,000.00 from the Public Safety Voted Bond Fund; and to declare an emergency. ($76,000.00)
Body
WHEREAS, the Facilities Management Division solicited formal bids pursuant to RFQ007934 for electrical system repair, replacement, and renovation services; and,
WHEREAS, Roberts Service Group, Inc. was deemed the lowest, responsive, and responsible bidder; and,
WHEREAS, it is necessary for the Facilities Management Division to enter into a contract for electrical system repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division; and,
WHEREAS, it is necessary to authorize the expenditure of $30,000.00 from the General Fund; and,
WHEREAS, it is necessary to authorize the expenditure of $46,000.00 from the Safety Voted Bond Fund; and,
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to enter into a contract with Roberts Service Group, Inc. for electrical system repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Roberts Service Group, Inc. for electrical system repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, SubFund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $46,000.00, or so much thereof as may be needed, is hereby authorized in the Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.