Explanation
BACKGROUND: Per section 3.8.1 of the invitation to bid, this ordinance authorizes the Public Safety Director to modify and extend the contract PO064704 with Columbus Towing and Recovery LLC in the amount of $360,000.00 to provide towing services as needed for the Division of Police. The scope of services outlined in the City’s Invitation to Bid include: towing and/or impounding of motor vehicles and watercraft for a period of one year, however this contract modification/extension will only be for a period of two months to allow time for the negotiation process of RFQ007048 which is for a new towing management contract for the City.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the three bids submitted by MTS Inc., Pro-Tow, and Columbus Towing and Recovery LLC, to the City in response to an invitation to bid, SA004772, opened on February 7, 2013. The committee recommended Pro-Tow based on the environmentally preferable purchasing clause, which made Pro-Tow the lowest bidder. Columbus Towing and Recovery LLC filed for injunctive relief and all the parties in the case came up with an agreement that Columbus Towing and Recovery LLC would be awarded the bid.
FISCAL IMPACT: This ordinance authorizes an expenditure of $360,000.00 from the 2018 General Fund Budget for towing services for the Division of Police. Funds are available in the Division's 2018 General Fund. The 2018 Budget for the towing contract is $1.8 million. A new towing contract will be established upon completion of negotiations for the new contract. The Division of Police expended/encumbered a total of $1.7 million in 2017 for towing expenses.
CONTRACT COMPLIANCE: CC000152, expires 05/01/2019
EMERGENCY DESIGNATION: Emergency legislation is necessary in order to continue towing services without interruption.
Title
To authorize the Director of Public Safety to modify and extend the contract with Columbus Towing and Recovery LLC, for the Division of Police, to authorize the expenditure of $360,000.00 from the General Fund; and to declare an emergency. ($360,000.00)
Body
WHEREAS, the City of Columbus, Division of Police needs to extend the contract with Columbus Towing and Recovering LLC for towing services and increase funds, effective April 1, 2018 until May 31, 2018 as permitted under the terms and conditions; and
WHEREAS, Columbus Towing and Recovery LLC shall tow all impounded motor vehicles and watercraft, as well as city vehicles as ordered by Police Personnel; and
WHEREAS, funds are budgeted in the Division’s 2018 General Fund; and
WHEREAS, the original contract for towing services was bid under solicitation SA004772, and
WHEREAS, an evaluation committee comprised of representatives from the Division of Police, completed a review of the three bids submitted to the City in response to an invitation to bid, and recommended Pro-Tow, but following the filing for injunctive relief by Columbus Towing and Recovery LLC, it was awarded the bid, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend the original contract with Columbus Towing and Recovery for towing of vehicles from the city streets, thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend the original contract with Columbus Towing and Recovery LLC and increase funds for the purpose of towing vehicles from the city streets for the Division of Police.
SECTION 2. That the expenditure of $360,000.00, or so much thereof as may be needed, be and the same is hereby authorized in the General Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.