Explanation
This legislation authorizes the Director of Public Utilities to enter into a service contract for versiondog maintenance, software support, and upgrades. This software tracks and records changes made to automation software. It also provides a central repository for these programs. Currently, CDM-Smith holds the repository of the software programs. This program will require programmers, engineers, administrators, and technicians to check out and check in programs they use. It will track who does what and when. The Jackson Pike and Southerly Wastewater Treatment Plants and Sewer Maintenance Operations Center (SMOC) utilize this control system for file storage and retrieval systems that manage version changes to software, such as PLC Programs. This is critical to operations, as all sludge brought into the plants is processed through the digester system and the versiondog system monitors that process.
Auvesy GmbH & Co KG is located in Germany. They are the sole developer, licensor, and support service provider for the complete suite of versiondog products utilized at the Jackson Pike and Southerly Wastewater Treatment Plants and Sewer Maintenance Operations Center (SMOC) and are the only entity offering the necessary equipment, service, and software for this type of equipment. Gray Matter Systems, LLC is an authorized dealer for Auvesy GmbH & Co KG and the sole representative in the state of Ohio; therefore, the Division desires to enter into a service agreement for maintenance, support, and upgrades with Gray Matter Systems, LLC, in accordance with the relevant provisions of Chapter 329 of City Code, relating to Sole Source procurement. This is for embedded systems.
This maintenance, software support, and upgrade service agreement for versiondog products will be for a term through and including December 31, 2018. The City may, at any time during the performance of the services under this Agreement, propose a modification of the contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this contract and shall govern all subsequent performance under the Contract. This contract shall not automatically renew.
SUPPLIER: Gray Matter Systems, LLC (25-1820946), DAX Vendor #001992, Expires 4/18/2018
Gray Matter Systems, LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $12,163.00 is budgeted and available for this purchase.
$0.00 was spent in 2017
$57,546.00 was spent in 2016
Title
To authorize the Director of Public Utilities to enter into a service contract with Gray Matter Systems, LLC for maintenance, software support, and upgrades of versiondog products in accordance with the relevant provisions of the City Code relating to Sole Source procurement for the Division of Sewerage and Drainage; and to authorize the expenditure of $12,163.00 from the Sewerage System Operating Fund. ($12,163.00)
Body
WHEREAS, the Division of Sewerage and Drainage has a need to enter into a service contract for versiondog maintenance, software support, and upgrades; and
WHEREAS, this software tracks and records changes made to Automation software, such as PLC Programs. It also provides a central repository for these programs; and
WHEREAS, The Jackson Pike and Southerly Wastewater Treatment Plants and Sewer Maintenance Operations Center (SMOC) utilize this control system for file storage and retrieval systems that manage version changes to software, such as PLC Programs. This is critical to operations, as all sludge brought into the plants is processed through the digester system and the versiondog system monitors that process; and
WHEREAS, Auvesy GmbH & Co KG is the sole developer, licensor, and support service provider for the complete suite of versiondog products for the process control program; and
WHEREAS, Gray Matter Systems, LLC is an authorized dealer for Auvesy GmbH & Co KG and the sole representative in the state of Ohio; and
WHEREAS, the Division of Sewerage and Drainage desires to enter into a service agreement for versiondog maintenance, software support, and upgrades, in accordance with the relevant provisions of Chapter 329 of the City Code relating to Sole Source procurement; and
WHEREAS, this maintenance, software support, and upgrade service agreement for versiondog products will be for a term through and including December 31, 2018; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Public Utilities to enter into a service contract for versiondog maintenance, software support, and upgrades with Gray Matter Systems, LLC; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a service contract with Gray Matters, LLC, 100 Global View Drive, Suite 200, Warrendale, PA 15086, for the purchase of versiondog maintenance, software support, and upgrades, for a term through and including December 31, 2018, for the Division of Sewerage and Drainage.
SECTION 2. This ordinance is in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.
SECTION 3. That the expenditure of $12,163.00 or so much thereof may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.