Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase apparel (embroidered t-shirts, sweatshirts and caps) with ?MagPie Products LLC???, ??Midwest Graphics & Awards???, and Varsity Brands Holding Co???. The Department of Recreation and Parks is the primary user of the apparel contract. The apparel contracts are used to provide uniform attire for the Recreation and Parks youth sports and summer programs. The term of the proposed option contracts would be approximately two (2) years, expiring May 30, 2020, with the option to renew for two (2) additional one year period(s). The Purchasing Office opened formal bids on February 15, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007861). Five bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
MagPie Products LLC, CC# WBE023969 expires 10/31/2020, Items: 1 - 28, $1.00
Midwest Graphics & Awards???, CC# CC48816-103251 expires 5/25/2018, Items: 1 -28, $1.00
Varsity Brands Holding Co???, CC# CC012290 expires 2/5/2020, Item: Catalogs, $1.00
Department of Recreation and Parks Total Estimated Annual Expenditure: $125,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the Ge...
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