Explanation
This ordinance is to authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide talent buying, fiscal agent, and event management services including the Jazz & Rib Fest, Rhythm on the River, WinterFest, Cap City Nights festivals, African American Cultural Festival and other events as needed.
Background: A Request for Information (RFI) was issued through Vendor Services inviting interested parties to submit ideas and information regarding ways to consolidate live entertainment talent buying, fiscal agent and on-site cash management services to best enable and facilitate events produced by the Office of Special Events. The RFI process generated two submissions. Based on their plan for formulating and implementing services, demonstrated experience of quality service delivery, history of talent booking and fiscal integrity, Class Acts Columbus, Inc. submission was awarded the contract. Class Acts Columbus, Inc. has served as a talent booking agent and a Columbus Depository Commission approved fiscal agent for the Recreation and Parks Department’s Office of Special Events since 2001.
Class Acts Columbus, Inc. will provide professional services to the Office of Special Events as the talent booking and fiscal agent for the Jazz & Rib Fest, Rhythm on the River, WinterFest, Cap City Nights festivals, African American Cultural Festival and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus, Inc. will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by the Recreation and Parks Department. Class Acts Columbus, Inc. will maintain financial records pertaining to all transactions in accordance with Columbus City Code Section 32...
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