Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Kabil Associates for professional civil engineering services for Police Pavement Restoration Improvements for the Division of Police.
This purpose of the Police Pavement Restoration Improvements is to renovate the concrete pavement for the parking lots at the following Division of Police locations:
Police Substations No. 3 and No. 17, 5400 Olentangy River Road
Police Substation No. 4, 248 E 11th Avenue
Police Substation No. 5, 1371 Cleveland Avenue
Police Substation No. 6, 5030 Ulry Road
Police Substations No. 8 and No. 16, 333 W Town Street
Police Substation No. 9, 3032 Winchester Pike
Police Substation No. 10, 4215 Clime Road
Police Substations No. 11 and No. 12, 950 E Main Street
Police Substations No. 14 and No. 20, 2500 Park Crescent
Police Substation No. 19, 2070 Sullivant Avenue
McKinley Complex, 2609 McKinley Avenue
Police Academy and Precinct No. 15, 1000 Hague Avenue
Strategic Response Bureau, 1120 Morse Road
Formal Request for Proposals (RFP) were solicited by the City of Columbus via the Vendor Services website from December 12, 2017 to January 19, 2018. The city received three responses as listed. All proposals were deemed responsive and were fully evaluated by the committee.
Company City ASN/FBE/MBE/Majority
Carpenter Marty Transportation, Inc. Columbus Majority
Kabil Associates Columbus MBE
Ribway Engineering Group, Inc. Columbus MBE
Kabil Associates received the highest score by the evaluation committee and will be awarded the contract to provide professional engineering services for the Parking Lot Pavement Restoration Improvements for the Division of Police.
Emergency action is requested in order to expedite asphalt pavement work.
Kabil Associates Contract Compliance No. 31-1401720, expiration date September 18, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $218,263.76 from the Safety Voted Bond Fund for professional civil engineering services for Police Pavement Restoration Improvements for the Division of Police. These funds are budgeted within the Public Safety capital budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Kabil Associates for professional civil engineering services for Police Pavement Restoration Improvements for the Division of Police; to authorize the expenditure of $218,263.76 from the Safety Voted Bond Fund; and to declare an emergency. ($218,263.76)
Body
WHEREAS, the Office of Construction Management solicited Requests for Proposals for professional civil engineering services for Police Pavement Restoration Improvements for the Division of Police; and
WHEREAS, after evaluating the RFP’s, the Finance and Management Director is recommending a contract award to Kabil Associates; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Kabil Associates for professional civil engineering services for the Police Pavement Restoration Improvements for the Division of Police, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Kabil Associates for professional civil engineering services for Police Pavement Restoration Improvements for the Division of Police.
SECTION 2. That the expenditure of $218,263.76, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund 7701, Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.