Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Bethel Road Booster Station Improvements Project, Capital Improvements Project No. 690473-100001, Division of Water Contract No. 1122.
Under the original agreement (Phase 1), the Bethel and Henderson Road Booster stations were studied and evaluated for alternatives that would best utilize the stations and improve system efficiencies. The study generated recommendations that were evaluated and approved during the Business Case Evaluation (BCE) process. The BCE ultimately approved the recommendations to the Bethel Road Booster Station and to the Henderson Road Booster Station.
Phase two (Modification No. 1) included implementing the recommendations of the BCE process. The consultant was responsible for the design and plan preparation of the project, bidding, review of construction submittals during construction, and preparation of record plans.
This Renewal is for the Operations and Maintenance (O&M) Ready process. The City’s Operations and Maintenance (O&M) Ready process provides for the O&M personnel to be fully informed and have the necessary information to immediately begin O&M on equipment upon turnover to the City. The Consultant’s responsibilities for the O&M ready process will include gathering all necessary O&M data and inputting data into spreadsheets/templates so that information can be imported into Department of Public Utilities’ Oracle WAM computerized maintenance management system.
This project is located in the “Northwest” Community Planning Area.
1.1 Amount of additional funds to be expended: $36,864.00
Original Contract Amount: $100,804.00 (EL009190)
Modification No. 1: $376,424.00 (EL014436)
Renewal (current): $ 36,864.00
Total (Orig. + Mod. 1 + Renewal) $514,092.00
1.2. Reasons additional goods/services could not be foreseen:
This renewal was anticipated and fully explained in the original legislation under Ordinance No. 2012-2008, as well as Modification No. 1 under Ordinance No. 0619-2013.
1.3. Reason other procurement processes are not used:
Burgess & Niple has reviewed all construction submittals including operation & maintenance manuals. Their knowledge of the project and involvement since the planning stage allows for the most efficient completion of this work.
1.4. How cost of modification was determined:
A cost estimate, including labor hours, was provided by the consultant.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
By completing this project, the Cleveland Avenue Booster Station, which is being utilized to the maximum capacity currently, would be utilized less. This would reduce risk and maintenance costs for this station. The utilization of Bethel Booster Station would increase, but this will allow the Division of Water to meet peak demands of the northwest area of the water distribution system. This provides for adequate emergency storage and meets the demands of our customers.
3. CONTRACT COMPLIANCE INFO: 31-0885550, expires 2/6/20, Majority, DAX #004425.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Bethel Road Booster Station Improvements Project for the Division of Water; and to authorize an expenditure up to $36,864.00 from the Water General Obligations Bond Fund. ($36,864.00)
Body
WHEREAS, Contract No. EL009190 was authorized by Ordinance No. 2012-2008, passed February 2, 2009, was executed on March 24, 2009, and approved by the City Attorney on April 2, 2009 for the Bethel Road Booster Station Improvements Project; and
WHEREAS, Modification No. 1, identified as Contract No EL014436 was authorized by Ordinance No. 0619-2013, passed April 22, 2013, was executed May 22, 2013, and signed by the City Attorney on May 30, 2013; and
WHEREAS, this renewal will establish funding for the Operations and Maintenance (O&M) Ready process; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Bethel Road Booster Station Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc., for the Bethel Road Booster Station Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Burgess & Niple, Inc. (FID# 31-0885550) for the Bethel Road Booster Station Improvements Project, in an amount up to $36,864.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the expenditure of $36,864.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.