Explanation
BACKGROUND:
This legislation is to amend Ord. No. 0304-2018, passed on February 26, 2018 to increase the amount by $4,000.00 for the maintenance and support portion of the Time and Attendance System (LIONS) from Orion Communications. Due to the vendor providing an incorrect quote amount error by $4,000.00 (cost from $33,312.00 to $37,312.00), the cost for the 2018 maintenance and support was understated in the ordinance. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and reporting. This ordinance will authorize the Director of Technology to enter into contract with Orion Communications for $37,312.00 instead of $33,312.00; therefore increasing the existing Auditor's Certificate (ACPO002730) fund amount by $4,000.00.
The total cost for the amended maintenance and support services for Time and Attendance System, and the "Accrual Import from Payroll Interface" and "Accrual Import from Payroll Installation" is $37,312.00.
CONTRACT COMPLIANCE NUMBER:
Vendor: ORION Communications Vendor FID#: 75-2768150 Expiration Date: 11/13/2019
(DAX Vendor Acct. # 010143)
EMERGENCY:
Emergency action is requested immediately to amend Ord. No. 0304-2018, to increase the total amount by $4,000.00 and to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
This amendment to ordinance number 0304-2018 will allow the ACPO002730 to be increased by $4,000.00 resulting in the total contract fund amount going from $33,312.00 to $37,312.00.
Title
To amend Ord. No. 0304-2018, and the associated Auditor Certificate ACPO002730, to increase the funding amount by $4,000.00 for a contract with Orion Communications for the fourth year renewal of the software maintenance and support services contract associated with the Division of Police's Time and Attendance System (LIONS) from $33,312.00 to $37,3...
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