Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of automobiles and light duty trucks for various departments within the City of Columbus. The purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
Byers Ford, vendor#006008, PA000259 - Vehicles - expires 6/30/18 - ($36,520.00 estimated)
Byers Ford, vendor#006008, PA000307, Light Duty Trucks - expires 6/30/18 - ($1,277,906.00 estimated)
The projected quantities to be purchased by vehicle make/model and quantity are contained in the summary attached to this ordinance. This will include two vehicle units for the Division of Police, six units for the Division of Fire, eleven units for the Recreation and Parks Department, nine units for the Facilities Management Division, and five units for the Department of Technology. (See Ord 0954-2018 Vehicle Distribution.xls)
These vehicles will be purchased from two Universal Term Contracts established with Byers Ford for the acquisition of vehicles and light duty trucks.
Fiscal Impact: This ordinance authorizes an expenditure of $1,314,426.00 from the Special Income Tax fund for the purchase of vehicles and light duty trucks from Byers Ford pursuant to the terms and conditions of previously established Universal Term Contracts. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions. Approximately $7.5 million was expended in 2017 and $6.0 million in 2016 for the purchase of vehicles and associated up-fitting.
Emergency action is requested so that older high mileage vehicles can be removed from service and newer vehicles can be placed into service for immediate use by various city departments. Additionally, in an effort to meet Original Equipment Manufacturers (OEM) order dates for cer...
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