Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Various Batteries with Sutton Battery Company and Consolidated Electrical Distributor (CED). All agencies throughout the City of Columbus will utilize the contract for Batteries for maintaining buildings and equipment. The term of the proposed option contracts would be approximately three (3) years, expiring 4/30/2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on March 22, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008265). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Sutton Battery Company, CC# WBE005275 expires 10/31/2020, all items; $1.00
Consolidated Electrical Distributor, CC# 010270 expires 3/1/2020, all items; $1.00
Total Estimated Annual Expenditure: $40,000.00, all City of Columbus agencies are users.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract for Batteries will expire 4/30/18. Without emergency action Agencies will not be able to procure batteries needed throughout the City.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Batteries with Sutton Battery Company and Consolidated Electrical Distributors; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Battery UTC will provide for the purchase of various types of alkaline, sealed lead acid, silver oxide, lithium, nickel metal hydride and flashlight batteries; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 22, 2018 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase Batteries thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Batteries in accordance with Request for Quotation RFQ008265 for a term of approximately three (3) years, expiring April 30, 2021, with the option to renew for two (2) additional one (1) year extensions, as follows:
Sutton Battery Company, all items; $1.00
Consolidated Electrical Distributor, all items; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.