Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Resource International for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Project, in an amount up to $490,851.90, for Division of Sewerage & Drainage Stormwater CIP No. 611038-100000.
The Ohio Department of Natural Resources (ODNR) performs periodic inspections to evaluate the condition of dams and their appurtenances. The City of Columbus’ Division of Sewerage and Drainage (DOSD) initiated CIP 611038-100000 to provide the detailed design, specifications, contract documents, and other reports required for the improvements at Twin Lakes Upper Dam and the Greenlawn Avenue Low Head Dam. The scope of work for this project is to perform all the requisite investigation, evaluation, formulation and design work to prepare design recommendations and construction documents for these improvements.
This Ordinance provides funding for preliminary design services (Phase 1).
FUTURE RENEWAL(S): Detailed design (Phase 2) and engineering services during construction (Phase 3) will be authorized under future contract renewals.
TIMELINE: Design starts July 2018, completion October 2019. Construction start 2020, completion 2022.
ESTIMATED COST OF PROJECT:
Original Engineering Contract, $490,851.90
Planned Renewal 1, $110,000
The Community Planning Area is “Eastmoor/Walnut Ridge”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project originated from an ODNR assessment of the Twin Lake Upper Dam and of the Greenlawn Avenue Low Head Dam. The 2016 inspection identified items related to dam safety that needed to be addressed. These items included a hydrologic and hydraulic study to determine the Twin Lakes discharge/storage capacity and associated design implementation, design and installation of an emergency spillway at Twin Lakes Dam, concrete repair at both Twin Lakes and Greenlawn Ave dams and other ancillary work.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals.”
On December 15, 2017 the Department received three (3) Request for Proposals (RFP’s) from Resource International Inc., CHA Consulting, and S&ME, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to Resource International, Inc.
The Contract Compliance Number for Resource International Inc. is 31-0669793 (expires 5/31/20, F1, DAX #004197).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
4. FISCAL IMPACT: A transfer within and expenditure of up to $490,851.90 from the Storm Recovery Zone Super Build America Bond Fund 6202 is necessary.
Title
To authorize the Director of Public Utilities to enter into an agreement with Resource International, Inc. for professional engineering services for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Project; for the Division of Sewerage & Drainage/Stormwater Section; and to authorize a transfer within and an expenditure of up to $490,851.90 within the Storm Recovery Zone Build America Bond Fund. ($490,851.90)
Body
WHEREAS, three (3) technical proposals for professional engineering services were received for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Project on December 15, 2017; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to, Resource International Inc.; and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $490,851.90 within the Storm Recovery Zone Build America Bond Fund 6202, for the Division of Sewerage & Drainage/Stormwater Section; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Division of Sewerage & Drainage/Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc. for Twin Lakes Upper Dam and Greenlawn Low Head Dam Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Twin Lakes Upper Dam and Greenlawn Low Head Dam Project with Resource International, Inc. (FID# 31-0669793), 6350 Presidential Gateway, Columbus, Ohio 43231; for an expenditure up to $490,851.90; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That a transfer within and an expenditure of up to $490,851.90 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, from the Storm Recover Zone Build America Bond Fund 6202 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.