Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #4) an existing construction administration and construction inspection (CA/CI) services contract with Stantec Consulting Services, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Stantec Consulting Services, Inc. will perform construction administration/inspection services for Division of Sewerage Capital Improvement Projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
Current CA/CI Projects: Fairwood / Griggs Radio Replacement Project, CIP 650580-100000
Alum Creek Trunk (Middle) Rehabilitation Project, CIP 650725-100015
1.1 Amount of additional funds to be expended: $335,591.49
Original Contract $ 576,954.73
Modification #1 $ 888,439.81
Modification #2 $ 277,445.17
Modification #3 $ 300,000.00
Modification #4 (this Ordinance) $ 335,591.49
Future 2018 Anticipated Needs $ 4,664,000.00
Future 2019 Anticipated Needs $ 3,000,000.00
CONTRACT TOTAL $10,042,431.20
1.2 Reasons additional goods/services could not be foreseen:
This was planned contract modification.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #4 was determined by negotiations between Stantec and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: Stantec Consulting Services, Inc.: 11-2167170 | MAJ | Exp. 09/7/2019 | Vendor #: 000462
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $335,591.49 ($19,574.71 for CIP 650580-100000 and $316,016.78 for CIP 650725-100015) from the Sanitary Sewers General Obligation Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to modify and increase an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Stantec Consulting Services, Inc. for the Fairwood / Griggs Radio Replacement Project and the Alum Creek Trunk (Middle) Rehabilitation Project; to authorize the transfer within and an expenditure of up to $335,591.49 from the Sanitary Sewer G.O. Bond Fund. ($335.591.49)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify an existing (Mod #4) CA/CI engineering agreement with Stantec Consulting Services, Inc.; and
WHEREAS, this agreement modifies the original Stantec agreement by adding two new projects: the Fairwood / Griggs Radio Replacement Project, CIP 650580-100000 and the Alum Creek Trunk (Middle) Rehabilitation Project, CIP 650725-100015, but it does not change the scope or funding of the original five projects; and
WHEREAS, Contract Nos. PO083691; PO083715; PO083744; PO083750; PO083757 were authorized by Ordinance, passed July 31, 2017, executed by the Director October 2, 2017; approved the City Attorney October 3, 2017; and certified by the Auditor on October 4, 2017; and
WHEREAS, Contract Numbers PO097358 and PO097162 (Mod #1), were authorized by Ordinance 2834-2017, passed November 4, 2017; executed by the Director January 3, 2018; approved the City Attorney January 11, 2018; and certified by the Auditor on January 11, 2018; and
WHEREAS, Contract Numbers PO104483 (Mod #2), were authorized by Ordinance 3341-2017, passed January, 22,2018; executed by the Director February 27, 2018; approved the City Attorney March 5, 2018; and certified by the Auditor March 5, 2018; and
WHEREAS, Modification #3 was authorized by Ordinance 0533-2018, passed March 26, 2018 and the Purchase Order will be determined upon the execution, approval, and certification of the contract; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $335,591.49 ($19,574.71 for CIP 650580-100000 and $316,016.78 for CIP 650725-100015) from the Sanitary Sewer G.O. Bond Fund, Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify a construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc. for the Fairwood / Griggs Radio Replacement Project (CIP 650580-100000) and the Alum Creek Trunk (Middle) Rehabilitation Project (CIP 650725-100015), for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #4) and increase an existing construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized to transfer of $335,591.49 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of up to $335,591.49 ($19,574.71 for CIP 650580-100000 and $316,016.78 for CIP 650725-100015) is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 4. That the said firm, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.