Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) and increase an existing construction administration and construction inspection (CA/CI) services contract with CTL Engineering, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. CTL Engineering, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage Capital Improvement Projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
The new projects are as follows: (1) Brimfield Area Sanitary Sewer Repair Project (CIP 650744-100000)
(2) Roof Redirection - Clintonville 1 Weisheimer / Indian Springs Project (CIP 650871-110172
(3 Lateral Lining - Clintonville 1 Weisheimer / Indian Springs Project (CIP 650872-110172).
1.1 Amount of additional funds to be expended: $1,047,013.30
Original Contract $1,047,013.30
Modification #1 (this Mod) $1,472,807.13
Brimfield Area ($198,629.25)
Roof Redirection ($484,187.59)
Lateral Lining ($789,990.29)
CONTRACT TOTAL $2,519,820.43
1.2 Reasons additional goods/services could not be foreseen:
This was planned contract modification.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #1 was determined by negotiations between CTL Engineering and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: CTL Engineering, Inc.: 31-0680767 | ASN | Exp. 08/03/2018 | Vendor #: 004209
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation and repairs to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage / flooding issues.
6. FISCAL IMPACT: This Ordinance authorizes the transfer within of $1,274,177.88 and the expenditure of up to $1,472,807.13 from the Sanitary Sewer General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to modify and increase an existing construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc. for the Brimfield Area Sanitary Sewer Repair Project; the Roof Redirection - Clintonville 1 Weisheimer/Indian Springs Project; and the Lateral Lining - Clintonville 1 Weisheimer/Indian Springs Project; to authorize the transfer within of $1,274,177.88 and the expenditure of up to $1,472,807.13 from the Sanitary Sewer General Obligation Bond Fund. ($1,472,807.13)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase an existing (Mod #1) CA/CI engineering agreement with CTL Engineering, Inc.; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, this agreement modifies the original CTL Engineering, Inc. agreement by adding three additional projects, it does not change the scope or funding of the original agreement; and
WHEREAS, the original contract numbers PO065668, PO065682, PO065685, PO065689, PO060681 and PO060688 were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed by the Director on June 5, 2017, approved by the City Attorney on June 12, 2017and ; and
WHEREAS, it is necessary to authorize the transfer within of $1,274,177.88 and the expenditure of up to $1,472,807.13 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify (Mod #1) and increase a construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an existing construction administration and construction inspection (CA/CI) services contract with CTL Engineering, Inc. 2860 Fisher Road, Columbus, Ohio 43204, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,274,177.88 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director is hereby authorized to expend up to $1,472,807.13 from the Sanitary Sewer G.O. Bond Fund 6109 as detailed in the attachment to this ordinance.
SECTION 4. That the said firm, CTL Engineering, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Power.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.