Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with E.P. Ferris & Associates for the Dyer / Lazar (Home Sewage Treatment System) HSTS Elimination Project, CIP # 650895-100002. This project will provide the detailed design, specifications, contract documents, and other reports required to construct a new sanitary sewer to the developed, unsewered area along Lazar Rd, Tanis Rd, and Brown Rd. This area is currently served by Home Sewage Treatment Systems (HSTS). This is in Planning Area 17 Greenlawn / Frank Road.
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received seven (7) proposals on January 19, 2018 from the following companies:
Name C.C. No. Exp. Date Vendor# City/State Status
E.P. Ferris & Associates 31-1194974 | 05/12/2019 | 004823 Columbus/OH MAJ
CCI Engineering 31-1390280 | 02/28/2020 | 005248 Columbus/OH FBE
OHM Advisors 38-1691323 | 01/02/2020 | 007505 Columbus/OH MAJ
CT Consultants 34-0792089 | 10/17/2018 | 006450 Columbus/OH MAJ
Dynotec 31-1319961 | 04/30/2020 | 005053 Columbus/OH MAJ
RA Consultants 20-0654077 | 04/06/2019 | 000963 Columbus/OH MAJ
GPD Group 34-1134715 | 06/29/2019 | 006560 Columbus/OH MAJ
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was E.P. Ferris & Associates.
2. Project Timeline: The estimated project completion date is August 2019.
3. Contract Compliance No.: 31-1194974 | MAJ | Exp. 5/12/2019 | Vendor # 004823
4. Economic / Environment Impact: This project was being undertaken to eliminate the home treatment systems due to the potential ground water pollution hazard.
5. Fiscal Impact: This legislation authorizes transfer within of $153,592.68 and the expenditure of up to $473,592.68 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities enter into a professional engineering services agreement with E.P. Ferris & Associates for the Dyer / Lazar HSTS Elimination Project; to authorize the transfer within of $153,592.68 and the expenditure of up to $473,592.68 from the Sanitary Sewer General Obligation Bond Fund. ($473,592.68)
Body
WHEREAS, it is necessary to authorize the Director to enter into professional engineering agreement with E.P. Ferris & Associates for the Dyer / Lazar HSTS Elimination Project; and
WHEREAS, this project will provide the detailed design, specifications, contract documents, and other reports required to construct a new sanitary sewer to for this unsewered area; and
WHEREAS, it is necessary to authorize the transfer within of $153,592.68 and the expenditure of up to $473,592.68 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it had become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with E.P. Ferris & Associates for the Dyer / Lazar HSTS Elimination Project for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized enter into a professional engineering services agreement with E.P. Ferris & Associates 880 King Ave, Columbus, Ohio 43212, for the Dyer / Lazar HSTS Elimination Project in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $153,592.68 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3: That the Director of Public Utilities is hereby authorized to expend a total of $473,592.68 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 4. That the said firm, E.P. Ferris & Associates, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.