Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order for the up-fitting of one (1) prisoner transport van for the Division of Police from an existing Universal Term Contract (UTC) with Parr Public Safety.
Parr Public Safety Equipment, Inc. vendor#006832, PA001334 - Transport Van Up-fit - expires 6/30/18 - ($10,233.55 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $10,233.55 from the Special Income Tax fund for the purchase of transport van up-fitting. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $7.5 million was expended for such vehicle acquisitions and up-fitting in 2017 and $6.0 million in 2016.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order for transport van up-fitting from an existing Universal Term Contract with Parr Public Safety Equipment; and to authorize the appropriation and expenditure of $10,233.55 from the Special Income Tax fund. ($10,233.55)
Body
WHEREAS, the City has a need for transport van up-fitting parts and services; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA001334- Transport Van Up-fit, expires 6/30/18; and
WHEREAS, funding for this up-fitting is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to establish a purchase order for transport van up-fitting from an existing Universal Term Contract with Parr Public Safety Equipment, for the public, health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the acquisition of transport van up-fitting with the following vendor:
Parr Public Safety Equipment, Inc., PA001334, Transport Van Up-fit ($10,233.55 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $10,233.55 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0957-2018 Legislation Template.xls
SECTION 3. That the expenditure of $10,233.55, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0957-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.