Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Harris Design Services for professional services related to the design of a new Fire Station No. 35 at 711 North Waggoner Road.
Ordinance No. 1362-2006, passed by City Council July 26, 2006, authorized the original contract with Harris Design Services for professional services associated with the design of Fire Station No. 35; however, the project was placed on hold in 2008. Subsequently, the original design contract with Harris was eventually cancelled due to the age of the project and the normal course of business as it relates to outstanding purchase orders for prior years activity. Ord 2622-2016, authorized a new contract with Harris Design Services for design services of Fire Station No. 35, once the project had resumed.
It is now necessary to modify the scope of services with Harris Design Services for interior redesign to include personnel decontamination areas between the bays and the living quarters. The decontamination areas will allow Fire and EMS personnel a transition area in order to remove contaminated clothing before entering the living quarters. The equipment decontamination area allows for the cleaning of contaminated equipment, clothing, and turnout gear. The installation of the direct capture exhaust system in addition to the flush out system will provide for better exhaust removal from the apparatus bays. It is practical and cost effective for the coordination and continuity of the project to use the existing design firm, Harris Design Services. Prices previously established in the contract were used to determine the cost of this modification.
Emergency action is requested so that work may continue as quickly as possible to improve Fire response times in the far east area of the City.
Harris Design Services Contract Compliance No. 31-6568390, expiration date January 16, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $454,853.00 from the Safety Voted Bond Fund for a contract modification with Harris Design Services for professional services related to the design of a new Fire Station No. 35 at 711 North Waggoner Road. The original contract amount was awarded for $415,000.00 in 2006 via Ord. 1362-2006; $313,008.85 was expended on the original contract. This contract was later renewed via Ord. 2622-2016 in an amount equal to $520,000.00. Including this contract modification, total design cost for Fire Station No. 35 design and construction coordination will be $1,287,941.85.
Original Contract Amount Ord. 1362-2006: $313,088.85
Contract Renewal Ord. 2622-2016: $520,000.00
Modification No. 1 (current) $454,853.00
Total (Org. + Mod. No. 1 & 2) $1,287,941.85
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Harris Design Services for professional services related to the design of new Fire Station No. 35; and to authorize the expenditure of $454,853.00 from the Safety Voted Bond Fund; and to declare an emergency. ($454,853.00)
Body
WHEREAS, Ordinance No. 1362-2006, passed by City Council, July 26, 2006, authorized the original contract with Harris Design Services for professional services related to design of a new Fire Station No. 35; and
WHEREAS, the project was previously placed on hold and the original contract with Harris Design Services was cancelled; and
WHEREAS, Ordinance No. 2622-2016, passed by City Council, November 23, 2016, authorized a contract renewal with Harris Design Services for professional services related to the design of a new Fire Station No. 35; and
WHEREAS, it is necessary to modify this contract for interior redesign to include personnel decontamination areas and to authorize the expenditure of $454,853.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Harris Design Services for professional services related to the design of a new Fire Station No. 35, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNICL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Harris Design Services for professional services related to the design of a new Fire Station No. 35 at 711 North Waggoner Road.
SECTION 2. That the expenditure of $454,853.00, or so much thereof as may be needed, is hereby authorized and approved in the Safety Voted Bond Fund 7701, Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.