Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Roto Rooter for plumbing repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division. The original contract with Roto Rooter was formally bid through RFQ001797 and provided for three (3) annual renewal options. This ordinance seeks authority for the second of three (3) one-year renewal provisions provided for within the initial contract.
The Department of Finance and Management is pleased with the services provided by this vendor. This contract renewal will also be funded with Public Safety funds for emergency plumbing services.
Emergency action is requested to allow for the uninterrupted continuation of emergency plumbing services.
Roto Rooter Contract Compliance No. 42-0499300
Fiscal Impact: This ordinance authorizes an expenditure of $62,975.00 collectively from the General Fund and the Public Safety Voted Bond Fund with Roto Rooter for plumbing repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $20,000.00 in the General Fund for these expenses. The Department of Public Safety has budgeted for and is providing $42,975.00 from the Public Safety Voted Bond Fund for this contract renewal. In 2017, $70,000.00 was expended for these services.
Title
To authorize the Finance and Management Director to renew a contract with Roto Rooter for plumbing repair, replacement, and renovation services for city facilities; to authorize the expenditure of $20,000.00 from the General Fund; to authorize the expenditure of $28,000.00 from the Public Safety Voted Bond Fund; to authorize the expenditure of $14,975.00 from a previously established Auditor’s Certificate; and to declare an emergency. ($62,975.00)
Body
WHEREAS, the original contract was bid and awarded to Roto Rooter pursuant to formal bid RFQ001797, with three (3) one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to renew this contract for plumbing repair, replacement, and renovation services for city facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to authorize the expenditure of $20,000.00 from the General Fund; and
WHEREAS, it is necessary to authorize the expenditure of $28,000.00 from the Safety Voted Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $14,975.00 from a previously established Auditor’s Certificate (ACPO002416/10); and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Roto Rooter for uninterrupted continuation of plumbing repair, replacement, and renovation services; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Roto Rooter for plumbing repair, replacement, and renovation services for City facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $20,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, subfund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $28,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $14,975.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized from a previously established Auditor’s Certificate (ACPO002416/10).
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.