Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division. The original contract with 2K General was formally bid through RFQ005049 and provided for four (4) annual renewal options. This ordinance seeks authority for the first of four (4) one-year renewal provision provided for within the initial contract.
2K General Contract Compliance No. 31-1653018, expiration date March 13, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $51,000.00 collectively from the General Fund and the Public Safety Voted Bond Fund with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $15,000.00 in the General Fund Budget. The Department of Public Safety has budgeted for and is providing $36,000.00 for this contract renewal. In 2017, $26,775.00 was expended for these services.
Original Contract (1276-2017) $55,000.00
Contract Renewal (current) $51,000.00
Total (Original and Renewal) $106,000.00
Title
To authorize the Finance and Management Director to renew a contract with 2K General for renovation and service of man doors and gate systems for the Facilities Management Division; to authorize the expenditure of $15,000.00 from the General Fund; and to authorize the expenditure of $36,000.00 from the Safety Voted Bond Fund. ($51,000.00)
Body
WHEREAS, the original contract was bid and awarded to 2K General pursuant to formal bid RFQ005049, with four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to renew a contract with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to authorize the expenditure of $15,000.00 from the General Fund; and
WHEREAS, it is necessary to authorize the expenditure of $36,000.00 from the Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Director of Finance and Management to renew a contract with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $15,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, SubFund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $36,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.