Explanation
The purpose of this ordinance is to amend Ordinance 2851-2017 to add an additional $361.06 in funding and to modify the awarded contract to K & K Systems, Inc. for the purchase of Solar Powered Trailer Mounted Arrow Boards to be used by the Division of Water for traffic control during repair of water main breaks.
Ordinance No. 2851-2017 authorized the award of Solar Powered Trailer Mounted Arrow Boards to the apparent low bidder, Technology International, Inc. However, the company stated on their bid that the quote was only valid for 30 days. The RFQ closed 10/12/17, Ordinance 2851-2017 was on council 12/7/17 and a Purchase Order was created 1/9/18. The vendor could no longer honor their quoted price.
The next lowest bidder on RFQ006888 was K & K Systems. They agreed to honor their quoted bid. The Division of Water wishes to change the awarded bid to K & K Systems while also adding an additional amount of $361.06 to ACPO002397, which was setup for $24,325.00 per Ordinance 2851-2017, to cover K & K Systems quoted amount.
Amending Ordinance 2851-2017 will allow the Division of Water to continue using the 2017 Budgeted funds on ACPO002397 rather than rebidding and using 2018 funds that were not budgeted for this expense.
FISCAL IMPACT: Additional funds of $361.06 will be needed and Auditor’s Certificate #ACPO002397 from Ordinance 2851-2017 will be utilized to establish the new contract after this Ordinance has passed.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow for the establishment of the contract without delay.
Title
To amend Ordinance 2851-2017 and to authorize an additional expenditure of $361.06 from the Water Operating Fund in order to award a contract for the purchase of Solar Powered Trailer Mounted Arrow Boards to K & K Systems, Inc. for the Division of Water, and to declare an emergency. ($361.06)
Body
WHEREAS, Ordinance 2851-2017 authorized the Finance and Management Director to e...
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