Explanation
BACKGROUND: This Ordinance authorizes the Board of Health to issue a Change Order to the contract with Tyler Technologies, Inc. for the Dynamics AX 2012 Financial Management System, in the amount of $1,747.56. This Change Order is needed to provide system engineering services necessary to meet Columbus Public Health (CPH) cashiering needs, to ensure proper, accurate payment processing services to the CPH Central Cashier Office. The modification will cover the final implementation costs.
1.1 Amount of additional funds to be expended: $1,747.56
Original Contract Amount: $5,619,677.00
Tyler Change Order 2015-10: $ 97,774.00
Tyler Change Order 2017-02: $ 16,630.00
Tyler Change Order 2018-01: $ 1,747.56
Total (Orig. + CO.1 + CO.2) $5,735,828.56
1.2. Reasons additional goods/services could not be foreseen:
The scope of work was not part of the original contract, as the legacy financial management system did not include cashiering for Columbus Public Health and the desire for a new cashiering solution did not arise until after the Tyler contract was in place. The initial change order provided for the Tyler consultant to make one trip to Columbus. A second trip was necessary and resulted in these additional expenses.
1.3. Reason other procurement processes are not used:
Tyler Technologies has been performing the development of this highly technical financial management system for the past four years and are intimately involved in the configuration and implementation. It would take another vendor considerable amount of time and cost to become familiarized with the intricate configuration of this part of the integration to our Centralized Cashier Office before conceptualizing a seamless roll-out.
1.4. How cost of modification was determined:
The consultant prepared an estimate based on the scope of work and City staff reviewed and approved this cost estimate. The costs for this Change Order are consistent for the initial Change Order.
2. ECO...
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