Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract for hosted software, maintenance, and support of the Activenet software application with Active Network, LLC.
Background: Currently, the Recreation and Parks Department utilizes Activenet software applications that assist with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.
Passage of this legislation will authorize the Director of the Recreation and Parks Department to enter into contract with Active Network, LLC for hosted software, support and maintenance in the total amount of $105,000.00 for the period of June 1, 2018 through May 31, 2019. Additional one year terms are subject to authorization and appropriation by Columbus City Council. Funding for the software maintenance and support are collected via transaction service fees from the on-line users.
Bid Waiver Request: Activenet has been the hosted online registration system for class registration at CRPD since 2008 when a bid process was used to select them. Requests for proposals were taken in 2015 and eight vendors responded. A group of five CRPD staff evaluated the proposals and Activenet was selected to continue as the provider. The department is requesting to waive the competitive bidding provisions of the Columbus City Code Chapter 329 because we have not found an alternative...
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