Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Company for improvements to the Easton section of the Alum Creek Trail.
Background: The Alum Creek Trail is a significant regional trail in Central Ohio. The Easton segment of the trail along Sunbury Road was constructed in 1998 by the developer of the soccer complex. The 0.65 mile path was built 8’ wide, with low areas, poor drainage and ADA access deficiencies. This project will widen the trail to 10’ and correct low spots, drainage, and access issues.
The path is intended to remain open during construction, with minimal short-term closures for material delivery and culvert construction.
The costs for this project will be $164,469.15 with a contingency of $20,530.85 for a total of $185,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 20, 2018 and received by the Recreation and Parks Department on April 4, 2018. Bids were received from the following companies:
Company Status Amount
Strawser Paving Company (MAJ) $164,469.15
Columbus Asphalt Paving, Inc (MAJ) $166,828.70
Righter Company, Inc. (MAJ) $182,914.10
Decker Construction Co. (MAJ) $230,485.00
After reviewing the proposals that were submitted, it was determined that Strawser Paving Company was the lowest and most responsive bidder.
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Strawser Paving Company
1595 Frank Road, Columbus, OH 43223
Corey Brown 614-276-5273
31-4412354
Exp. Date: 1/30/19
Emergency Justification: An emergency is being requested so that work may be completed between June 1 and September 1 to accommodate the soccer complex season schedule. The complex is not busy during the summer season, and minimal public impact will occur for the Columbus East Soccer Association (CESA) and the Department’s contractor.
Benefits to the Public: Improvements will widen the bikeway which will increase the safety of users of the trail.
Community Input Issues: The Department has received many requests from the community and trail users during the past two years about the poor condition of the path and the narrowness of the pavement.
Area(s) Affected: Planning Area 12 and all Alum Creek Trail users and Ohio to Erie trail users.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access and safety to trails and greenway corridors.
Fiscal Impact: $185,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Company for improvements to the Easton section of the Alum Creek Trail; to authorize the transfer of $185,000.00 between projects within the Recreation and Parks Funds; to authorize the expenditure of $185,000.00 from the Recreation and Parks Fund; and to declare an emergency. ($185,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Company for improvements to the Easton section of the Alum Creek Trail; and
WHEREAS, it is necessary to authorize the transfer of $185,000.00 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $185,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may be completed between June 1 and September 1 to accommodate the soccer complex season schedule; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Strawser Paving Company for improvements to the Easton section of the Alum Creek Trail.
SECTION 2. That the expenditure of $164,469.15 with a contingency of $20,530.85 for a total of $185,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $185,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachments to this ordinance.
SECTION 7. For the purpose stated in Section 1, the expenditure of $185,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.