Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for improvements to the Sports Courts at various parks.
The improvements will include overlay and color-coating of an existing basketball court at Academy Park; crackfill and color-coating to existing tennis courts and a fence extension at Beatty Park; crackfill and color-coating of an existing basketball court and new goals at Independence Park; overlay and color-coating of existing tennis courts and new posts, crackfill and color-coating of existing basketball courts, installation of dedicated pickleball courts in the tennis practice area, and overlay and color-coating of the existing children’s play area and new goals at Marion Franklin Park; add new half court basketball to existing half court to create a full court and add new bench at Nafzger Park; remove and install new basketball court and new goals at Riverbend Park; crackfill and color-coat existing basketball courts at Windsor Park; crackfill and color-coat existing tennis courts, overlay and color-coat existing basketball court and new goal, and overlay and color-coat existing children’s play area at Woodward Park.
The Sports Courts that are in need of repair or replacement are reported by CRPD staff and/or Communities to Planning & Design. Tennis and Basketball courts identified to be repaired that are peeling and cracking which create non ideal playing conditions and potential safety concerns.
The costs for this project will be $516,700.00 with a contingency of $53,300.00 for a total of $570,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 8, 2018 and received by the Recreation and Parks Department on March 22, 2018. Bids were received from the following companies:
Company Amount
M&D Blacktop (MAJ) $516,700.00
After reviewing the proposals that were submitted, it was determined that M&D Blacktop Sealing was the lowest and most responsive bidder.
M&D Blacktop Sealing and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
2020 Longwood Avenue
Grove City, OH 43123
Mark Nance, 614-875-9989
31-1131599
Exp: 2/1/19
Emergency Justification: An emergency is being requested in order for work to be completed between May and September when temperatures are appropriate for the color coating product that is a major portion of this project.
Benefits to the Public: Providing updated and new sports court facilities for the Community to utilize. Community and Centers requested improvements to existing sports courts due to degradation and safety concerns.
Area(s) Affected:
Academy Park & Beatty Park - Near East (19)
Independence Village Park & Nafzger Park - Eastland/Brice (24)
Marion Franklin Park - Far South (23)
Riverbend Park - Hilltop (15)
Windsor Park - South Linden (14)
Woodward Park - Northland (6)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating five neighborhood parks per year.
Fiscal Impact: $570,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various sports courts around the city; to authorize the transfer of $570,000.00 between projects within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $570,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($570,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various sports courts around the city; and
WHEREAS, it is necessary to authorize the transfer of $570,000.00 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $570,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract due to the limited window of appropriate temperature and weather for the application of the color coating product as well as address the safety of those who use the courts during the summer months; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various sports courts around the city.
SECTION 2. That the expenditure of $516,700.00 with a contingency of $53,300.00 for a total of $570,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $570,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachments to this ordinance.
SECTION 7. For the purpose stated in Section 1, the expenditure of $570,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.