Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service, on behalf of the Department of Public Utilities, to enter into contract with Trucco Construction Co., Inc., for the Poindexter Village Sanitary Sewers Phase 3 project and to provide payment for construction, construction administration and inspection services.
This contract will construct sanitary sewer improvements for the Poindexter Village Phase 3 Development and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 24, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on March 8, 2018, and tabulated as follows:
Company Name Bid Amount City/State MAJ/MBE/FBE
|
Trucco Construction Co., Inc. |
$500,778.89 |
Delaware, OH |
Majority |
|
Complete General Construction Company |
$511,983.46 |
Columbus, OH |
Majority |
|
Shelly and Sands, Inc. |
$532,522.45 |
Columbus, OH |
Majority |
|
Danbert, Inc. |
$542,107.70 |
Plain City, OH |
Majority |
|
George J. Igel & Co., Inc. |
$616,187.25 |
Columbus, OH |
Majority |
|
Elite Excavating Co. of Ohio, Inc. |
$635,870.65 |
Columbus, OH |
Majority |
|
Layton Services |
$691,197.15 |
Newark, OH |
Majority |
Award is to be made to Trucco Construction Co., Inc., as the lowest responsive and responsible and best bidder for their bid of $500,778.89. The amount of construction administration and inspection services will be $50,077.89. The total legislated amount is $550,856.78.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Co., Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Trucco Construction Co., Inc., is CC004988 and expires 3/21/20.
3. PRE-QUALIFICATION STATUS
Trucco Construction Co., Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for the project is available within the Sanitary Sewer General Obligation Bond Fund, Fund 6109. A transfer of funds between projects within the Sanitary Sewer General Obligation Bond Fund is necessary to establish sufficient cash within the appropriate project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the transfer of cash within the Sanitary Sewer General Obligation Bond Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Company for the Poindexter Village Sanitary Sewers Phase 3 project; to authorize the expenditure of up to $550,856.78 from the Sanitary Sewer General Obligation Bond Fund for the Poindexter Village Sanitary Sewers Phase 3 project; and to declare an emergency. ($550,856.78)
Body
WHEREAS, the Department of Public Utilities and the Department of Public Service is is engaged in the Poindexter Village Sanitary Sewers Phase 3 project; and
WHEREAS, the work for this project consists of constructing sanitary sewer improvements for the Poindexter Village Phase 3 Development and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Trucco Construction Co., Inc., will be awarded the contract for the Poindexter Village Sanitary Sewers Phase 3 project; and
WHEREAS, the Department of Public Utilities requires funding to be available for the Poindexter Village Sanitary Sewers Phase 3 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to transfer funds within Fund 6109, the Sanitary Sewer General Obligation Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Trucco Construction Co., Inc., to prevent a delay in the construction of the Poindexter Village Phase 3 improvements, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer of $550,856.78, from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into a construction services contract with Trucco Construction Co., Inc., 3531 Airport Road, Delaware, Ohio, 43015, for the Poindexter Village Sanitary Sewers Phase 3 project in the amount of up to $500,778.89 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $50,077.89
SECTION 3. That the the Director of Public Service, on behalf of the Department of Public Utilities, is hereby authorized to expend a total of $550,856.78 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.