Explanation
Background: This legislation authorizes the extension of the Footwear Universal Term Contact (UTC) by amending Ordinance 1834-2016 passed July 26, 2016. That ordinance originally authorized the award for the Request for Quote RFQ001572.
Ordinance 1834-2016 authorized the award to Outdoor Source for the purchase of footwear Universal Term Contact (UTC) for the Department of Public Utilities. It was later discovered the original ordinance allowed an extension within the Background section of the ordinance; however, this was not included in the “Be It Ordained” section. It has therefore been determined that it is in the City’s best interest to amend Ordinance 1834-2016 and extend the contract with Outdoor Source for the option to purchase footwear up to and including June 30, 2019, at the same terms and conditions of Contract# PO028380, as agreed by both parties.
A contract modification is needed to extend the contract through June 30, 2019 to purchase footwear for the Department of Public Utilities to provide work boots and shoes for City employees.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency due to the importance of these commodities and to ensure there is no delays in the procurement process.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: No funding is required to modify and extend the contract. All city agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to amend Ordinance 1834-2016 and modify the contract to extend the term to June 30, 2019 with Outdoor Source for the purchase of Footwear; and to declare an emergency. ($0.00)
Body
WHEREAS, Ordinance 1834-2016 authorized the award to Outdoor Source for the purchase of footwear Universal Term Contact (UTC) for the Department of Public Utilities, however, it was later discovered the original ordinance did not authorize a contract extension; and
WHEREAS, it has therefore been determined that it is in the City’s best interest to amend Ordinance 1834-2016 and extend the contract with Outdoor Source for the option to purchase footwear up to and including June 30, 2019, at the same terms and conditions to allow the Department of Public Utilities to purchase Footwear for their employees without interruption; and
WHEREAS, the contract with Outdoor Source will expire June 30, 2018 and an extension is available per the terms of the contract but not included in the original authorizing ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to amend Ordinance 1834-2016 and extend, up to and including June 30, 2019, the existing contract with Outdoor Source, at the same terms and conditions of Contract# PO028380 as agreed by both parties; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is authorized to amend Ordinance 1834-2016 to authorize the Department to extend the contract and to modify the existing contract for the purchase of Footwear with Outdoor Source up to and including June 30, 2019, with the option to extend at the same terms and conditions of Contract# PO028380, as agreed by both parties.
Section 2: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.