Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Swaby Lobeline Pump Parts with Pelton Environmental Products. The Division of Sewerage and Drainage is the primary user for Swaby Lobeline Pump Parts. Swaby Lobeline Pump Parts are used on Swaby Lobeline rotary pumps in the Southerly Wastewater Treatment Plant to make improvements in the sludge thickening process. The term of the proposed option contract would be approximately three years, expiring June 30, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 5, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008410). Twenty bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Pelton Environment Products, CC#34-1725105 expires March 21, 2020, All Items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewerage and Drainage, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the availability of these pump parts are important to keeping this equipment operational so that the water treatment process is maintained. It is important that there is no lapse in contracts for these pump parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Swaby Lobeline Pump Parts with Pelton Environmental Products; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Swaby Lobeline Pump Parts UTC will provide for the purchase of parts used to maintain Swaby Lobeline Rotary Pumps in operation at the Southerly Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 5, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Swaby Lobeline Pump Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Swaby Lobeline Pump Parts in accordance with Request for Quotation RFQ008410 for a term of approximately 3 years, expiring June 30, 2021, with the option to renew for one (1) additional year, as follows:
Pelton Environmental Products, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.