Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with Contrado BBH Holdings LLC (dba Bell and Howell, LLC) for maintenance and support for the Enduro Mail Inserter and JetVision envelope transport equipment and software. The original agreement (FL003943) was authorized by ordinance 0079-2008, passed February 25, 2008. The agreement was most recently renewed by authority of ordinance 1379-2017, passed June 5, 2017, through PO071267. This agreement will provide service for the term period August 1, 2018 to July 31, 2019, at a cost of $29,291.00.
The equipment and software is used to process mailings for DoT’s city department customers (Division of Police, City Auditor, Income Tax Division, and Municipal Court). Bell and Howell is the only factory trained and authorized service provider for the Enduro and JetVision systems. There are no third party companies approved by Bell & Howell for equipment sales, installation, software or maintenance services, or upgrades on the Enduro Mail Inserter or JetVision systems as it is proprietary equipment.
Accordingly, Bell & Howell is the sole source of supply for upgrades, maintenance, and support services for this equipment and software. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In the years 2016 and 2017, the Department of Technology expended $28,500.00 and $29,291.00, respectively. Funds were budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The 2018 cost associated with this service is $29,291.00.
CONTRACT COMPLIANCE:
Vendor: Contrado BBH Holdings LLC (dba Bell and Howell, LLC); FID#/CC#: 45-0643660; Expiration Date: 5/25/2018
(DAX Vendor Acct.: 015333)
Title
To authorize the Director of the Department of Technology to ...
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