Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department Technology (DoT), on behalf of the City of Columbus, to enter into a revenue contract with the Franklin County Board of Commissioners (FCBOC) for weekly media services provided by the DoT/Columbus Television (CTV) Media Services office. The DoT Media Services office will videotape, prepare, and schedule cable coverage of the Franklin County Board of Commissioners regular weekly meetings for a twelve month coverage period, to begin January 1, 2018 through December 31, 2018 for which it will be reimbursed in the amount of $38,187.60.
The Department of Technology Media Services office will also provide similar production services for coverage of the Franklin County Budget Hearings, as determined by the Franklin County Board of Commissioners' Public Affairs Division and CTV media services office. Air-time is at no charge by virtue of the City's agreement with video service providers. The Department of Technology will bill FCBOC on a monthly basis for media services provided.
This ordinance will also authorize the Director of the Department of Technology (DoT), to modify a revenue contract with the Franklin County Board of Commissioners (FCBOC) 2017 through Ordinance No. 0596-2017. This was due to an overage in hours worked for half of November at 4.48 hrs. for $834.63 and 20.25 hrs. in December for $3,772.56, for a total amount of $4,607.19.
1. Amount of additional funds to be collected: $4,607.19
Original contract amount: $33,398.00
Modification #1: $4,607.19
Amount of original contract and modifications: $37,465.19
2. Reason additional goods/services could not be foreseen:
Additional time was needed to provide media services FCBOC requested for the 2017 term period.
3. Reason other procurement processes are not used:
Ordinance 0596-2017 authorized a revenue contract between the City, DoT /CTV Media Services office and FCBOC. Therefore, this modification to the contract is for additional services that were provided to FCBOC for reimbursement.
4. How cost of modification was determined:
Billing rate was already established under the contract established through ordinance 0596-2017.
This will bring the total amount of this ordinance to $42,794.79.
FISCAL IMPACT:
In 2016 and 2017, the Department of Technology entered into revenue contracts for $36,055.80 and $33,398.00 respectively with FCBOC. The Department of Technology has identified approximately 220 hours of media services time at a cost of $38,187.60 for (2018), and an additional 24.73 hours at a cost of $4,607.19 for (2017) to the Franklin County Board of Commissioners and therefore request compensation for the cost of production services provided by CTV- Media Services, for a total amount of $42,794.79.
Title
To authorize the Director of the Department of Technology (DoT) to enter into a revenue contract with the Franklin County Board of Commissioners (FCBOC) for weekly media services provided by the City of Columbus Television, (CTV) Media Services, whereby FCBOC has agreed to reimburse the Department of Technology up to $38,187.60 and to modify the 2017 contract to increase by $4,607.19 for reimbursement of services provided for a total reimbursement of $42,794.79. ($42,794.79).
Body
WHEREAS, the Department of Technology, on behalf of the City of Columbus, has identified approximately 220 hours of Media Service time, inclusive of similar production services for the Franklin County Board of Commissioners (FCBOC), at a cost of $38,187.60 to the FCBOC for a twelve month coverage period, January 1, 2018 through December 31, 2018; and
WHEREAS, the Department of Technology, on behalf of the City of Columbus, has identified 24.73 hrs. overage for a month and a half of services provided in 2017, to the Franklin County Board of Commissioners (FCBOC) at a cost of $4,607.19; and
WHEREAS, the Department of Technology (DoT) Media Services office, on behalf of the City of Columbus, will provide media services to the Franklin County Board of Commissioners entailing videotape, preparation and scheduling of cable coverage of the FCBOC regular weekly meetings, and similar production services for coverage of the Franklin County Budget Hearings, as determined by the FCBOC Public Affairs Division and CTV media services office; and
WHEREAS, the Franklin County Board of Commissioners has agreed to enter into a contract with the City of Columbus, Department of Technology to pay for media services with CTV to be billed on a monthly basis; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to enter into and modify a revenue contract with the Franklin County Board of Commissioners for media services to be provided for the immediate preservation of the public health, peace, property, safety and welfare;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the City of Columbus, is hereby authorized to enter into a revenue contract with the Franklin County Board of Commissioners to provide weekly media services; in the amount of $38,187.60 to be billed on a monthly basis with a coverage period of January 1, 2018 through December 31, 2018.
SECTION 2: That the Director of the Department of Technology is authorized to modify a contract for the same services with Franklin County Board of Commissioners for an additional 24.73 hours, in the amount of $4,607.19 for a month and a half from November through December 2017.
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.