Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase business and enterprise class services with Charter Communications Holdings, LLC. The Department of Technology is the main user. The term of the proposed option contract would be approximately three (3) years expiring May 31, 2021, with the option to renew for three (3) additional one-year periods. The services include television, telephone and data.
Given the complexity of the City's systems and services needed and the embedded nature of Charter's services, it is not practical to do a competitive bid at this time; therefore, waiver legislation is being submitted. At this time and for the immediate future, the Department of Technology and the Purchasing Office consider Charter Communications Holding, LLC to be the only feasible provider of the services. Pricing and contract terms have been negotiated.
Charter Communications Holdings, LLC. FID# 43-1843179, Vendor Acct. # 018939 (Contract Compliance is in process)
Total Estimated Annual Expenditure: $150,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure uninterrupted business class telecommunications and television services for city agencies.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Business and Enterprise Class services (television services, phone services and data services) with Charter Communications Holdi...
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