Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Propane with Ferrell Gas. Propane delivered bulk or in various tank sizes are used city wide for heating and to fuel equipment. The term of the proposed option contract would be approximately two years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 12, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008495). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferrell Gas, CC#008029 expires 8/8/18, All Items, $1.00
Total Estimated Annual Expenditure: $90,000 City wide
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Propane with Ferrell Gas; and to authorize the expenditure of $1.00 from the General Fund. ($1.00).
Body
WHEREAS, the Propane UTC will provide for the purchase of Propane both in bulk and by tank used for heating purposes and to fuel equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 12, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the u...
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