Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Traffic Control Sign Sheeting with 3M Company and Osburn Associates Inc. The Division of Traffic Management is the primary user for traffic control sign sheeting. Reflective and Retroreflective sheeting are used for City truck, trailer, and emergency vehicle graphics and also traffic control devices. The term of the proposed option contracts would be approximately three (3) years, expiring July 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 8, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007943). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
3M Company, CC# 007815 expires 2/28/2020, All Items; $1.00
Osburn Associates Inc., CC# 004635 expires 3/8/2020, Items# 1,3,4,6 & 28; $1.00
Total Estimated Annual Expenditure: $90,000.00, Division of Traffic Management as the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract will expire 5/31/18. With a new contract in place, Traffic Management will be able to continue to procure the necessary reflective sheeting material to create safety graphics on equipment and vehicles.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be...
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