Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase plumbing supplies with Westwater Supply Corporation, and ? Worley Plumbing Supply, Inc. The Division of Facilities is the primary user. Other various City agencies use the plumbing supplies contracts for hardware, piping, valves, fixtures, and fittings daily to maintain sanitary facilities, drinking water, and boilers. The term of the proposed option contracts would be approximately two years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2018.??
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008323). Two bids were received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidders as follows:
Westwater Supply Corporation, CC# CC006141 expires March 8, 2020, Categories 1 thru 4, $1.00
Worley Plumbing Supply, Inc., CC# CC006099 expires March 5, 2020, Categories 1 thru 4, $1.00
Total Estimated Annual Expenditure: Each City agency must set aside their own funding for expenditures.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations...
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