Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase plumbing supplies with Westwater Supply Corporation, and Worley Plumbing Supply, Inc. The Division of Facilities is the primary user. Other various City agencies use the plumbing supplies contracts for hardware, piping, valves, fixtures, and fittings daily to maintain sanitary facilities, drinking water, and boilers. The term of the proposed option contracts would be approximately two years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008323). Two bids were received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidders as follows:
Westwater Supply Corporation, CC# CC006141 expires March 8, 2020, Categories 1 thru 4, $1.00
Worley Plumbing Supply, Inc., CC# CC006099 expires March 5, 2020, Categories 1 thru 4, $1.00
Total Estimated Annual Expenditure: Each City agency must set aside their own funding for expenditures.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for an estimated annual expenditure of $750,000.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase plumbing supplies with Westwater Supply Corporation and Worley Plumbing Supply, Inc.; to authorize the expenditure of $2.00, from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Plumbing Supplies UTC will provide for the purchase of hardware, piping, valves, fixtures, and fittings used to maintain sanitary facilities, drinking water, and boilers; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 22, 2018, and selected the most responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase plumbing supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase plumbing supplies in accordance with Request for Quotation RFQ008323 for a term of approximately two years, expiring April 30, 2020, with the option to renew for one (1) additional year, as follows:
Westwater Supply Corporation, Plumbing Supplies Categories 1 thru 4, $1.00
Worley Plumbing Supply, Inc., Plumbing Supplies Categories 1 thru 4, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.