Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract through the City’s bid process with Shelly & Sands, Inc., for the Roadway - Nationwide Blvd and Hocking Street project and to provide payment for construction, construction administration and inspection services.
This contract includes reconstructing 1332 feet of Nationwide Boulevard from the Olentangy River to a point approximately 205 feet west of Fletcher Street, and resurfacing of Nationwide Boulevard from this point to Fletcher Street. Hocking Street will be reconstructed from W. Spring Street to Nationwide Boulevard. Drainage, traffic control, street lighting, and landscaping improvements will also be performed along these streets.
The estimated Notice to Proceed date is June 4, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 19, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Shelly and Sands, Inc. |
$3,863,269.54 |
Columbus, OH |
Majority |
|
Complete General Construction |
$4,248,406.90 |
Columbus, OH |
Majority |
|
George J. Igel & Co., Inc. |
$4,437,919.51 |
Columbus, OH |
Majority |
Award is to be made to Shelly & Sands, Inc., as the lowest responsive and responsible and best bidder for their bid of $3,863,269.54. The amount of construction administration and inspection services will be $386,326.96. The total legislated amount is $4,249,596.50.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly & Sands, Inc., is CC006043 and expires 3/1/20.
3. PRE-QUALIFICATION STATUS
Shelly & Sands, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,699,838.60 are available for this project in Fund 7704, the Streets and Highways Bond Fund. Funds in the amount of $2,549,757.90 are available for this project in Fund 7766, the Street and Highway Improvement NonBond Fund. A transfer of cash is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to prevent a delay in the construction schedule.
Title
To authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund and within the Street and Highway Improvement NonBond Fund; to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc., for the Roadway - Nationwide Blvd and Hocking Street project; to authorize the expenditure of up to $1,699,838.60 from the Streets and Highways Bond Fund for the project; to authorize the expenditure of up to $2,549,757.90 from the Street and Highway Improvement NonBond Fund for the project; and to declare an emergency. ($4,249,596.50)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Nationwide Blvd and Hocking Street project; and
WHEREAS, the work for this project includes reconstructing 1332 feet of Nationwide Boulevard from the Olentangy River to a point approximately 205 feet west of Fletcher Street, and resurfacing of Nationwide Boulevard from this point to Fletcher Street. Hocking Street will be reconstructed from W. Spring Street to Nationwide Boulevard. Drainage, traffic control, street lighting, and landscaping improvements will also be performed along these streets; and
WHEREAS, Shelly & Sands, Inc., will be awarded the contract for the Roadway - Nationwide Blvd and Hocking Street project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Nationwide Blvd and Hocking Street project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, and within Fund 7766, the Street and Highway Improvement NonBond Fund to establish sufficient cash in the proper project to pay for the work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Shelly & Sands, Inc., to prevent a delay in the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $1,699,838.60, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project 590415-100015 (59-09 Economic & Community Development) in Object Class 06 (Capital Outlay), to Dept Div 5912 (Division of Design and Construction), Project P531005-100000 (Roadway - Nationwide Blvd and Hocking Street), Object Class 06 (Capital Outlay); and the transfer of $2,549,757.90, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement Non Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P590415-100015 (59-09 Economic & Community Development), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P531005-100000 (Roadway - Nationwide Blvd and Hocking Street), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly & Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43223, for the Roadway - Nationwide Blvd and Hocking Street project in the amount of up to $3,863,269.54 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $386,326.96.
SECTION 3. That the expenditure of $1,699,838.60, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P531005-100000 (Roadway - Nationwide Blvd and Hocking Street), in Object Class 06 (Capital Outlay); and the expenditure of $2,549,757.90, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Non Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P531005-100000 (Roadway - Nationwide Blvd and Hocking Street), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.