Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert, Inc., for the Misc Econ Dev - East Franklinton - Lucas and Cherry Extensions project and to provide payment for construction, construction administration and inspection services.
This contract includes constructing 318 feet of new roadway for Lucas Street and 473 feet of new roadway for Sullivant Avenue. The roadway extensions will also include drainage improvements, water main, street lighting, landscaping, and permeable pavement for stormwater management. Sidewalk improvements will be made on the south side of Rich Street and the east side of McDowell Street, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 7, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on March 20, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Danbert, Inc. |
$1,690,396.97 |
Plain City, OH |
Majority |
|
Complete General Construction $1,760,804.99 |
Columbus, OH |
Majority |
|
|
Columbus Asphalt Paving Inc. |
$1,873,777.94 |
Gahanna, OH |
Majority |
|
Double Z Construction Company $2,099,795.36 |
Columbus, OH |
Majority |
|
|
Decker Construction Company |
$2,611,582.57 |
Columbus, OH |
Majority |
Award is to be made to Danbert, Inc., as the lowest responsive and responsible and best bidder for their bid of $1,690,396.97. The amount of construction administration and inspection services will be $169,039.70. The total legislated amount is $1,859,436.67.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert, Inc. is CC29004-114940 and expires 07/06/18.
3. PRE-QUALIFICATION STATUS
Danbert, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,859,436.67 are available for this project within the Department of Public Service’s 2017 Capital Improvement Budget and through a deposit made by Riverside Sunshine, LLC. A transfer of cash and appropriation is necessary to align cash with the appropriate project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time in order to support the property that is being developed in that area.
Title
To cancel funds from a previously established auditor’s certificate; to appropriate funds within the Street & Highway Improvement NonBond Fund; to transfer funds with the Streets and Highways Bond Fund and within the Government Build America Bonds Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc., for the Miscellaneous Economic Development - East Franklinton-Lucas and Cherry Extensions project; to authorize the expenditure of up to $1,859,436.67 to pay for the project; and to declare an emergency. ($1,859,436.67)
Body
WHEREAS, the Department of Public Service is engaged in the Misc Econ Dev - East Franklinton - Lucas and Cherry Extensions project; and
WHEREAS, the work for this project consists of constructing 318 feet of new roadway for Lucas Street and 473 feet of new roadway for Sullivant Avenue; the roadway extensions will also include drainage improvements, water main, street lighting, landscaping, and permeable pavement for stormwater management; sidewalk improvements will be made on the south side of Rich Street and the east side of McDowell Street; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Danbert, Inc., will be awarded the contract for the Misc Econ Dev - East Franklinton - Lucas and Cherry Extensions project; and
WHEREAS, the Department of Public Service requires funding to be available for the Misc Econ Dev - East Franklinton - Lucas and Cherry Extensions project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, and within Fund 7746, the Government Build America Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Danbert, Inc., to complete the work to support the property being developed in that area, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to execute a cancellations of the following document:
Document Amount
ACPR000398 270,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $62,897.66 is appropriated in Fund 7766 (Street & Highway Improvement NonBond Fund); Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Miscellaneous Economic Development - East Franklinton - Lucas and Cherry Extensions) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,152,258.77, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530161-100162 (Roadway Improvements - Tussing Road Turn Lane - Daifuku), Project P530161-100159 (Roadway Improvements - Library Infrastructure), Project P530058-100005 (NCR - TBD), and Project P590415-100000 (Economic & Community Development) Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $604,579.00 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440104-100000 (44-01 Miscellaneous Economic Development), Project P440104-100016 (Roadway Improvements - Easton Square Place Extension), Project P440104-100012 (Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), Object Class 06 (Capital Outlay).
SECTION 5. That the transfer of $39,701.24, or so much thereof as may be needed, is hereby authorized within Fund 7746 (Government Build America Bonds Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530058-100001 (NCR- Milo Grogan), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions project in the amount of up to $1,690,396.97 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $169,039.70.
SECTION 7. That the expenditure of $1,859,436.67, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), in Object Class 06 (Capital Outlay); Fund 7766 (Street and Highway Improvement NonBond Fund), Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), in Object Class 06 (Capital Outlay); and in Fund 7746 (Government Builds America Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P440104-100019 (Misc Econ Dev - East Franklinton-Lucas and Cherry Extensions), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.