Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Strawser Paving Company for the Pedestrian Safety Improvement - Sidewalk Replacement (2017) project in an amount up to $85,000.00 and to add funds in the amount of $15,000.00 for construction administration and inspection for the project.
Ordinance 3029-2017 authorized the Director of Public Service to enter into a contract with Strawser Paving Company for the construction of the Pedestrian Safety Improvement - Sidewalk Replacement (2017) project and to provide for construction administration and inspection services. This contract repairs sidewalks that have been damaged by city street trees and in some instances requires the removal of trees and new trees to be replanted.
The dollar amount of the contract is an estimated amount based upon what can be observed when the city inspector visits the property. Sometimes additional work needs to be performed such as replacement of additional sidewalk tiles or removal of trees that were not initially planned for removal. This year the additional work needed to repair the properties on the list will exceed the contract amount, necessitating a contract modification to add funds to complete the work.
Original contract amount: $517,634.33 (PO095792, Ord. 3029-2017)
Modification No. 1: $85,000.00 (This Ordinance)
Contract amount including all modifications: $602,634.33
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/30/19.
3. Pre-Qualification Status
Strawser Paving Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $100,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. A transfer of funds is necessary to align funding for these project expenditures.
5. EMERGENCY DESIGNATION
Emergency action is requested to repair damaged sidewalk that no longer meets city code as soon as possible, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Strawser Paving Company in connection with the Pedestrian Safety Improvement - Sidewalk Replacement (2017) project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, contract no. PO095792 with Strawser Paving Company, in the amount of $517,634.33, was authorized by ordinance no. 3029-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $85,000.00 for the purpose of performing additional sidewalk replacement work in the Pedestrian Safety Improvement - Sidewalk Replacement (2017) project and to add funds in the amount of $15,000 to pay for associated construction administration and inspection costs for the project; and
WHEREAS, it is necessary to provide funding to pay for the increase in the contract amount and for additional construction administration and inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Strawser Paving Company to repair the damaged sidewalk as soon as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $100,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P590105-100000 (Pedestrian Safety Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P590105-901781 (Pedestrian Safety Improvement - Sidewalk Replacement (2017)), Object Class 06 (Capital Outlay).
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223, for the Pedestrian Safety Improvement - Sidewalk Replacement (2017) project in the amount of $85,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $100,000, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P590105-901781 (Pedestrian Safety Improvement - Sidewalk Replacement (2017)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.