Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Cisco Equipment and Smartnet Maintenance with Network Dynamics, Inc. The Department of Technology is the primary user for telephony, networking equipment, and maintenance. Cisco Equipment and Smartnet Maintenance provides the ability to purchase equipment and maintenance for various computer and connectivity projects (including VoIP) for all City agencies. The term of the proposed option contract would be approximately three years, expiring June 30, 2021 with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on February 1, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007746. Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Network Dynamics, Inc., CC# 363941419 expires February 1, 2021, Items All Items, $1.00
Total Estimated Annual Expenditure: $1,500,000.00, Department of Technology, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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